Accounts Payable Specialist - Operations Support

DeliverIt Group; Sugar Land (TX); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Bonus eligibility

Health insurance (medical, dental, and

Life & AD&D insurance

401(k)

Paid time off

Job summary

DeliverIt is seeking an Accounts Payable Specialist – Operations Support to manage day-to-day AP activities and support corporate operations from our Sugar Land headquarters. The role focuses on accurate invoicing, three-way matching, and vendor relationships within a multi-entity healthcare environment.

Ideal candidates have 2-3 years of AP experience, strong Excel and attention to detail, and the ability to coordinate across procurement, site leadership, and finance teams.

Qualifications

• Associate degree required.
• 2-3 years of accounts payable or bookkeeping experience.
• Strong Microsoft Excel skills.
• Strong attention to detail, math accuracy, and 10-key data entry skills.
• Working knowledge of three-way matching, W-9 / 1099 basics, and vendor reconciliation.
• Professional written and verbal communication skills.
• Ability to manage competing deadlines in a fast-paced, multi-entity environment.
• Authorized to work in the United States.

Responsibilities

• Own day-to-day accounts payable activities, including receiving, coding, entering, and processing vendor invoices.
• Ensure accurate general ledger coding by entity, department, and cost center.
• Perform three-way matching of purchase orders, receiving documentation, and vendor invoices.
• Research and resolve invoice discrepancies in partnership with procurement, vendors, and site leaders.
• Respond to vendor inquiries and maintain professional relationships with key vendors.
• Prepare and execute weekly ACH, wire, and check payment runs in accordance with company policies and approval requirements.
• Prepare and upload positive pay files and resolve exceptions as needed.
• Maintain accurate vendor master data, including W-9s, certificates of insurance, banking information, and other required documentation.
• Coordinate new vendor onboarding and verify required documentation before setup.
• Maintain accurate vendor records and ensure supporting documentation is organized and up to date.
• Process and reconcile pharmacy and healthcare-related vendor transactions, including wholesaler invoices, manufacturer rebates and chargebacks, cold-chain carrier billing, and clinical supply invoices.
• Research billing discrepancies

Skills

Excel

Attention to detail

10-key data entry

Vendor reconciliation

Communication skills

Education

Associate degree

Bachelor’s degree preferred

Tools

NetSuite

Sage

Accounting software

Job description

Accounts Payable Specialist – Operations Support

DeliverIt is seeking an Accounts Payable Specialist – Operations Support to manage day-to-day accounts payable activities while supporting key corporate operations at our Sugar Land headquarters.

This role is ideal for an organized, detail-oriented accounting professional who enjoys taking ownership, solving problems, and working across multiple entities and business functions. The successful candidate will have strong AP experience, excellent attention to detail, and the ability to manage competing priorities in a fast-paced healthcare environment.

This is an opportunity to build expertise in accounts payable while gaining broader exposure to finance, compliance, and corporate operations within a growing multi-entity healthcare organization.

Benefits

• Performance bonus eligibility
• Medical, dental, and vision insurance
• Life and AD&D insurance
• 401(k)
• Paid time off

Why Join DeliverIt

• Take ownership of day-to-day AP processes across a growing multi-entity healthcare organization
• Gain exposure to month-end close, vendor management, compliance, and corporate operations
• Work cross-functionally with procurement, site leadership, finance, and other corporate teams
• Develop experience with healthcare and pharmacy-related accounting processes
• Opportunity to grow with an expanding organization

What You’ll Do

Accounts Payable & Vendor Management

• Own day-to-day accounts payable activities, including receiving, coding, entering, and processing vendor invoices
• Ensure accurate general ledger coding by entity, department, and cost center
• Perform three-way matching of purchase orders, receiving documentation, and vendor invoices
• Research and resolve invoice discrepancies in partnership with procurement, vendors, and site leaders
• Respond to vendor inquiries and maintain professional relationships with key vendors
• Prepare and execute weekly ACH, wire, and check payment runs in accordance with company policies and approval requirements
• Prepare and upload positive pay files and resolve exceptions as needed
• Maintain accurate vendor master data, including W-9s, certificates of insurance, banking information, and other required documentation
• Coordinate new vendor onboarding and verify required documentation before setup
• Maintain accurate vendor records and ensure supporting documentation is organized and up to date

Healthcare & Pharmacy AP

• Process and reconcile pharmacy and healthcare-related vendor transactions, including wholesaler invoices, manufacturer rebates and chargebacks, cold-chain carrier billing, and clinical supply invoices
• Research billing discrepancies

Requirements

What We’re Looking For

• Associate degree required
• 2-3 years of accounts payable or general bookkeeping experience
• Strong Microsoft Excel skills
• Strong attention to detail, math accuracy, and 10-key data entry skills
• Working knowledge of three-way matching, W-9 / 1099 basics, and vendor reconciliation
• Professional written and verbal communication skills
• Ability to manage competing deadlines in a fast-paced, multi-entity environment
• Authorized to work in the United States

Preferred Qualifications

• Bachelor’s degree in accounting, finance, or a related field
• Prior experience in a pharmacy, healthcare, or multi-entity environment
• Bilingual in English and Spanish
• Familiarity with pharmacy wholesaler invoicing, GPO chargebacks, and cold-chain logistics billing
• Administrative or operations support experience
• Proficiency with accounting software
• Experience with NetSuite, Sage, or similar systems is a plus