Accounts Payable Specialist

Dutch Bros Coffee; Tempe (AZ); On-site; USD 23,000 - 33,000; Full time

Benefits offered by this job

On-site in Tempe

Fridays remote option

Job summary

Dutch Bros Coffee is seeking an Accounts Payable Specialist in Tempe, AZ. The role focuses on controlling expenses by processing invoices, reconciling vendor accounts, and ensuring timely payments. The candidate will support monthly closes and maintain confidentiality of DB information.

The position requires 1 year of admin experience or accounting exposure, with 2–3 years in AP being a plus; in-office four days weekly with potential remote Fridays. Strong Excel and teamwork are valued.

Qualifications

• 1 year Administrative experience or combination of education and experience.
• 2-3 years of hands-on accounting or accounts payable experience is a plus.
• Proficient with Microsoft Office and Excel; experience with spreadsheets and automated accounting systems.

Responsibilities

• Process and verify invoices; make sure bills are paid on time.
• Record entries and assign to proper expense accounts and cost centers.
• Schedule and post payment journals (Checks, ACH, e-payments).
• Reconcile vendor payment journals and balances; resolve discrepancies.

Skills

Detail-Oriented

Ethics

High-Integrity

Numeracy

Accuracy

Time Management

Prioritization

Communication

Education

Bachelor’s or Associate degree in Accounting

Tools

Excel

Microsoft Office

Job description

It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time.Position OverviewThe responsibility of the Accounts Payable Specialist is to control expenses by receiving, processing, verifying, and reconciling invoices and completing vendor payments. The Accounts Payable Specialist will work to reconcile processed work by verifying entries and comparing system reports to balances, while keeping DB information confidential. This position will ensure bills are paid on time and correctly, while ensuring monthly-close deadlines are met and any vendor discrepancies are rectified quickly.Key Result AreasEnsure all bills are paid on time and accurately:Charge appropriate expense accounts and cost centers by analyzing invoice/expense reports; record entriesEnsure required approvals and supporting documentation are posted according to the Delegation of AuthoritySchedule and submit payment journals for Checks, ACH, and e-paymentsReconcile vendor payment journal transactions and settle vendor balancesProtect the organization's value by keeping information confidentialEnsure monthly-close deadlines are met, and maintain accounting ledgers:Ensure the completion of monthly tasks prior to the accounts payable lock deadlineBe a willing contributor; step in and help your team as time and workload demandMaintain accounting ledgers by verifying and posting account transactionsUpdate job knowledge by participating in educational opportunities* This may include occasional overtimeTimely and accurately reconcile vendor discrepancies:Reconcile processed work by verifying entries and comparing system reports to balancesVerify vendor accounts by reconciling monthly statements and payment schedulesMaintain and clear vendor aging to ensure timely vendor paymentsEnsure vendor credits are applied or refunds are requested when applicableUpdate job knowledge by participating in educational opportunitiesSupport leadership by conducting basic reporting and analysis where applicableOther duties as assignedSkillsDetail-OrientedEthicsHigh-IntegrityNumeracyAccuracyTime ManagementPrioritizationCommunicationJob QualificationsThe ideal candidate will possess 1 year of Administrative experience or a combination of education and experienceA Bachelor’s or Associate's degree in Accounting, a plus2-3 years of hands-on accounting or accounts payable experience is a plusProficient computer skills, including Microsoft Office and ExcelExperience with spreadsheets and automated accounting systemsStrong attention to detail and understanding of logical statements and advanced mathematical calculationsExcellent interpersonal, written, and oral communication skillsAbility to work in a team environment with a positive attitude and willingness to learnLocation Requirement:This role is located in Tempe, AZ. This position is required to be in office 4 days per week (Mon-Thurs); Fridays are optional remote work days.Physical RequirementsIn-Office Environment: Must be able to work in a busy, crowded, and loud office with frequent distractions and interruptionsMust be able to collaborate in-person with occasional impromptu in-person meetingsOffice Conditions: Adaptability to typical office conditions, which may include exposure to air conditioning, heating, artificial lighting, and varying noise levelsMobility : Ability to sit, stand, reach, twist, stretch, and work at a desk for long stretches. Must be able to occasionally move or lift office items up to 25 poundsEvent Environment: This role includes on-site event execution, which may require extended periods of standing and walking, long or irregular hours, and travel during event windowsHearing Requirements: Hearing must be sufficient or correctable to ensure clear understanding of spoken information, including participating in virtual meetings and phone calls. Use of hearing aids or other assistive devices is acceptable if needed.Reading and Writing Proficiency: Ability to read and write in English is essential for processing documents, drafting reports, and following up on necessary actions. Proficiency in written communication is required to handle job-related tasks effectively.Vision Requirements: Vision must be adequate or correctable to perform essential job duties, such as reading documents on a computer screen and using other visual tools. Use of corrective lenses or other measures to meet visual requirements is expected if needed.Technology Proficiency: Must be proficient in operating a computer and other office productivity tools such as printers, scanners, and collaboration software.Effective Communication: Must possess strong verbal and written communication skills to interact effectively with team members, clients, and other stakeholders via email, video conferencing, and other in office communication tools.Compensation:$20.38 - DOEIf you like wild growth and working in a unique and fun environment, surrounded by positive community, you'll enjoy your career with us!