Accounts Payable Specialist

PF Holdings; Willow Park (TX); Hybrid; USD 42,000 - 56,000; Full time

Job summary

PF Holdings in Willow Park, TX seeks an Accounts Payable Clerk to manage high-volume vendor invoices, maintain accuracy in entries, and support cost-saving efforts across multiple entities. The role requires Excel proficiency and strong attention to detail in a professional office setting.

Responsibilities include reconciling vendor statements, processing payments, and ensuring confidential handling of financial data while upholding organizational standards and process protocols.

Qualifications

• High school diploma required.
• Able to work with numbers, generate reports, and identify discrepancies and cost-saving opportunities.
• Basic data entry skills.
• Comfortable with math and calculations.
• Attention to detail is essential.
• Strong listening and communication skills.
• Experience with ERP systems is helpful but not required.
• Proficient with Microsoft Excel.

Responsibilities

• Process high-volume PO and non-PO vendor invoices.
• Charge expenses to accounts and cost centers by analyzing invoices and recording entries.
• Process accounts payable using accounting software and other programs.
• Handle AP for multiple entities/vendors.
• Reconcile vendor accounts by monthly statements and related transactions.
• Maintain historical records.
• Build and maintain relationships with vendors.
• Compare POs, prices, terms of payment, and other charges.
• Keep information confidential to protect organizational value.
• Update job knowledge through training and education opportunities.
• Perform other duties as needed to support accounting and organizational goals.

Skills

Data entry

Attention to detail

English communication

Cost-saving opportunities

Numerical proficiency

Education

High school diploma

Tools

Microsoft Excel

ERP systems

Job description

Essential Responsibilities:

• Processing HIGH volume PO and non-PO vendor invoices.
• Charges expenses to accounts and cost centers by analyzing invoices and recording entries.
• Processing accounts payable using accounting software and other programs.
• Handling accounts payable for separate entities/companies and vendors.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records.
• Establishing and maintaining relationships with new and existing vendors.
• Comparing purchase orders, prices, terms of payment and other charges.
• Protects organization's value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Accomplishes accounting and organization mission by completing related results as needed.
• Perform other duties as assigned.

Education and Experience:

• High school diploma
• Should be able to work out numbers, generate reports and find discrepancies as well as cost-saving opportunities
• Basic data entry skills
• Comfortable with math and calculations
• Attention to detail
• Good listening and communication skills
• Previous work-related skill, knowledge or experience is preferred
• Proficient with Microsoft Excel
• Experience with enterprise source planning (ERP) systems helpful, but not required

Knowledge, Skills, and Abilities:

• Operates in a professional and/or business casual office environment.
• Routinely uses standard office equipment such as laptops, photocopiers/scanners, and smartphones.
• Evening and weekend work may be required as job duties demand.
• Ability to fluently read, write, understand and communicate in English.
• Ability to lift up to 15 pounds
• Must be able to adhere to process protocol
• Strong work ethics of integrity and honesty striving for excellence in all activities employing accompanying communication.

This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and is subject to change as the needs of the employer and requirements of the job change. Any essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible.