Specialist I, Accounts Payable

QXO; Coppell (TX); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

401(k) with employer match

Medical, dental, and vision insurance

PTO and holidays

Job summary

QXO is seeking an Accounts Payable professional to index invoice data and manage matching and coding to the GL to ensure timely payments. You will participate in 3-way/2-way matching, meet discount due dates, and maintain accurate cost recording.

Responsibilities include communicating variances to buyers, providing timely service to suppliers and internal customers, and supporting process improvements while adhering to accounting policies.

Qualifications

• Bachelor’s degree in Accounting or related field, or equivalent professional experience.
• Minimum of one year Accounts Payable or Accounting experience.
• 3-Way Match experience is highly desired.
• Strong communication and customer service orientation.
• Basic MS Office (Word and Excel, Pivot Tables, VLookups).

Responsibilities

• Index invoice data for workflow processing.
• Perform 3-way and 2-way matching to meet discount due dates.
• Code to GL and ensure timely payments with proper documentation.
• Communicate variances to buyers for resolution.
• Provide timely service to suppliers and internal customers.
• Support Inventory AP team and overflow tasks.
• Identify process improvements to increase efficiency.
• Adhere to accounting policies and documentation.

Skills

Communication skills

Analytical reasoning

Teamwork

Attention to detail

Time management

Growth mindset

Education

Bachelor’s Degree in Accounting

Tools

MS Office

Excel

Pivot Tables

VLOOKUPs

Accounting software

Job description

QXO is a leading distributor and installer of building products serving an $800 billion market. The company’s mission is to modernize the building products industry through advanced technology and a best-in-class customer experience. QXO is North America’s largest distributor and installer of insulation, the second-largest distributor of roofing products, the second-largest publicly traded distributor of lumber and building materials, and the largest distributor of waterproofing products. The company is targeting $50 billion in annual revenue within the decade through accretive acquisitions and organic growth. For more information, visit QXO.com.

What You'll Do

• Index critical invoice data elements for workflow processing
• Perform 3-way and 2-way matching in a timely manner to ensure all invoices are processed within discount due dates
• Analyze, obtain approval, and code to GL where required and in a timely manner to ensure all invoices are processed within discount due dates
• Communicate variances and required resolution steps clearly and accurately (written and verbal) to buyers for timely resolution of variances and issues.
• Provide timely customer service for all calls, emails and questions from suppliers, internal and external customers.
• Provide out of office and overflow support for other Inventory AP team members.
• Assist department management by identifying opportunities for improving processes and increasing efficiencies.
• Adhere to all accounting policies and procedures to ensure consistent and timely payments to vendors while maintaining appropriate supporting documentation and accurate recording of costs
• Special projects as assigned by management

What You'll Bring

• Minimum of one (1) year previous Accounts Payable or Accounting experience
• 3-Way Match experience is highly desired
• Bachelor’s Degree in Accounting or related field, or equivalent professional experience
• Excellent communication skills both oral and written with a customer service and professional approach
• Strong analytical reasoning skills with the ability to investigate variances and issues as they arise
• Basic skills in MS Office (Word and Excel, Pivot Tables, VLookups, etc) and ability to learn new software and systems.
• Basic understanding of General Ledger and common Accounts Payable entries
• Ability to work well in a team environment or independently
• High level of accuracy and attention to detail while handling multiple tasks and prioritizing appropriately
• Thrives on working in a fast paced, deadline-oriented environment
• Excellent organizational and time management skills
• Willing and able to pick up the phone to discuss and resolve variances and issues
• Self-starter with a can-do attitude and growth mindset

Working Conditions

• No travel requirements as needed for business purposes
• Work assignment is remote situational requiring in office attendance as needed for scheduled meetings, training, rotational mail or check assignments, and other scheduled activities and tasks based on business needs.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer and/or keyboard
• Heavy methods of verbal and auditory communication via phone, virtual calls, and/or email

What you'll earn

• 401(k) with employer match
• Medical, dental, and vision insurance
• PTO, company holidays, and parental leave
• Paid training and certifications
• Legal assistance and identity protection
• Employee assistance program (EAP)
• Benefits for union‑represented roles are determined by the applicable collective bargaining agreement and may differ from standard company benefits.

QXO is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, gender or sexual orientation, national origin, age, disability, or any other protected status.