Accounts Payable Specialist

Riley Brothers, LLC; Stoughton (MA); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading company in the construction sector is seeking an Accounts Payable Specialist to manage and process accounts payable transactions efficiently. The role involves verifying invoices, conducting reconciliations, and ensuring compliance with financial policies. The ideal candidate will have strong Excel skills and a commitment to ethical standards. Join a team that values trust, respect, and teamwork.

Qualifications

• 3+ years of accounts payable experience required.
• Knowledge of GAAP and basic accounting principles.

Responsibilities

• Receive and verify invoices for entry into the system.
• Conduct reconciliations with supplier statements.
• Prepare batches of invoices and process payments.

Skills

Attention to detail

Communication

Teamwork

Education

3+ years of accounts payable experience

Knowledge of GAAP

Equivalent education and experience

Tools

MS Excel

ERP software

Job description

Join to apply for the Accounts Payable Specialist role at Riley Brothers, LLC

Job Description

The Accounts Payable Specialist is responsible for performing accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. This professional will ensure all payments are made in accordance with company policy in an organized and timely manner.

Core Values

TRAITS: Trust, Respect, Accountability, Integrity, Teamwork, and Safety.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Roles and Responsibilities

• Receive and verify invoices for entry into the system (200-300 per day).
• Enter invoices for payment and verify accuracy of coding by Department.
• Conduct reconciliations with supplier statements, research, and work with suppliers and operations to correct discrepancies.
• Review all invoices for appropriate documentation and approval prior to payment.
• Prepare batches of invoices and process payments (checks, ACH, & credit card).
• Utilize systems to process and reconcile credit card statements, ensuring expenses are coded correctly.
• Ensure payments are posted accurately and promptly.
• Maintain an organized document retention system.
• Verify transactions comply with financial policies and procedures.
• Act as liaison between the company and vendors.
• Set up vendors and ensure compliance.
• Maintain listing of aging accounts payable.
• Respond to inquiries from vendors and departments regarding credit, payments, and invoices.
• Manage accounts payable using accounting software and other programs.

Success Factors

• Experience with accounting software.
• Strong computer skills, especially MS Excel (managing spreadsheets, creating charts, formulas).
• Experience with prepaids and accruals.
• Ability to maintain high accuracy under time constraints.
• Attention to detail and record-keeping accuracy.
• Proficiency with financial management software.
• Ability to handle confidential financial data responsibly.
• Strong communication and interpersonal skills, and team working abilities.
• Work ethic and flexibility.
• Knowledge of Microsoft Office Excel and enterprise accounting software.
• Commitment to ethical standards and adherence to policies and legislation.

Experience and Education

• 3+ years of accounts payable experience.
• Knowledge of GAAP and basic accounting principles.
• Proficiency in MS Excel required.
• ERP experience (e.g., Vista) preferred.
• Construction or utility industry experience preferred.
• Equivalent education and experience may be substituted.

Additional Requirements

• Possession or ability to obtain a valid driver’s license within two weeks of employment.

Notes

The statements describe the general nature of work and are not exhaustive. They do not create a contract and are subject to change.