Accounts Payable Administrator

RMS Companies; Stamford (CT); On-site; USD 42,000 - 56,000; Full time

Job summary

RMS Companies in Stamford, CT is seeking an Accounts Payable Clerk to manage supplier payments and ensure timely processing. You will enter invoices, collect supplier data, obtain approvals, and resolve payment disputes while maintaining accurate records and compliance.

Ideal candidates have a bachelor’s degree in accounting or related field and at least 2 years of AP experience, with proficiency in Yardi, Timberline, and QuickBooks.

Qualifications

• Bachelor’s degree or equivalent from a four-year college or technical school with coursework in accounting, business administration, or related field required.
• (2) years of accounting and accounts payable experience; or any equivalent combination of education, relevant experience and/or training.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Excellent verbal and written communication skills.
• Ability to function well in a high-paced and at times stressful environment.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks. Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite or related software.
• Experience with Yardi and QuickBooks is a plus.

Responsibilities

• Own the accounts payable process from the time a supplier invoice arrives at RMS to the time it is settled with the supplier.
• Enter invoices into the system of record (Timberline, Yardi, hotel finance system, QuickBooks).
• File paper and digital copies of supplier documents associated with payables transactions.
• Collect and enter required information for new suppliers and subcontractors.
• Secure appropriate approvals for all invoices and resolve disputes between internal staff and external parties.
• Serve as suppliers’ point of contact for payment inquiries and disputes.
• Work with Construction and Property Management Groups to resolve contract and payment disputes with suppliers.
• Prioritize invoices to make sure supplier discounts are taken when available.
• Ensure accounting activities for payables transactions are appropriately recorded in the system of record.
• Understands compliance issues around accounts payable processes (W-9, sales tax, etc.).
• Collect supplier contracts and insurance certificates when project schedules require.
• Audit and process credit card bills.
• Perform miscellaneous clerical and administrative tasks at the guidance of the Director of Administration when required.
• Fill in for other AP and accounting personnel during vacations and time off.
• Regularly produce reports summarizing AP activities for management.

Skills

Interpersonal skills

Organizational skills

Time management

Communication skills

Analytical skills

Attention to detail

Confidentiality

Education

Bachelor’s degree in accounting or related field

Tools

Timberline

Yardi

QuickBooks

Hotel finance system

Job description

The Accounts Payable Clerk is responsible for the timely and accurate processing of supplier payments. The Clerk ensures approval processes are appropriately followed, data is correctly entered into the system of record, and payments are made in a timely manner to suppliers. This position reports to the Accounting Manager.

ROLE RESPONSIBILITIES:

• Own the accounts payable process from the time a supplier invoice arrives at RMS to the time it is settled with the supplier
• Enter invoices into the system of record (Timberline, Yardi, hotel finance system, QuickBooks)
• File paper and digital copies of supplier documents associated with payables transactions
• Collect and enter required information for new suppliers and subcontractors
• Secure appropriate approvals for all invoices and resolve disputes between internal staff and external parties
• Serve as suppliers’ point of contact for payment inquiries and disputes
• Work with members of Construction and Property Management Groups to resolve contract and payment disputes with suppliers
• Prioritize invoices to make sure supplier discounts are taken when available
• Ensure accounting activities for payables transactions are appropriately recorded in the system of record
• Understands compliance issues around accounts payable processes (W-9, sales tax, etc.)
• Collect supplier contracts and insurance certificates when project schedules require
• Audit and process credit card bills
• Perform miscellaneous clerical and administrative tasks at the guidance of the Director of Administration when required
• Fill in for other AP and accounting personnel during vacations and time off
• Regularly produce reports summarizing AP activities for management

ROLE REQUIREMENTS:

• Bachelor’s degree or equivalent from a four-year college or technical school with coursework in accounting, business administration, or related field required.
• (2) years of accounting and accounts payable experience; or any equivalent combination of education, relevant experience and/or training.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Excellent verbal and written communication skills.
• Ability to function well in a high-paced and at times stressful environment.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks.Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite or related software.
• Experience with Yardi and QuickBooks is a plus.

RMS is an Affimitive Action/Equal Opportunity Employer