Accounts Payable Specialist

Gatewaypeople; Southlake, Northern (TX, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Gateway Church in Southlake, TX seeks an Accounts Payable Specialist to manage vendor invoices, reimbursements, and payments. You will route transactions through the ApprovalMax workflow, ensure proper approvals, and maintain precise records for audits and month-end close.

The role supports missions disbursements and donor funding, conducts vendor on-boarding, tax forms, and periodic internal audits. Proactive communication and meticulous documentation are essential.

Qualifications

• Experience processing vendor invoices and reimbursements.
• Ability verify documentation, approvals, and coding.
• Proficiency with problem solving and follow-ups in workflow.

Responsibilities

• Receive, review, code, and process vendor invoices and reimbursements.
• Route transactions through ApprovalMax and track approvals.
• Schedule payments and maintain records of checks, ACH, and other payments.
• Assist with missions disbursements, budgets, and donor funding tracking.
• Administer vendor onboarding and tax documentation (W-9, 1099).
• Perform internal audits of reimbursements and card receipts.

Skills

Accounts payable

Vendor invoices

ApprovalMax

Reconciliation

Internal controls

Job description

## Accounts Payable SpecialistApply: Southlake, TX: Full time: Posted Yesterday: R3998· Receives, reviews, codes, and processes vendor invoices, employee reimbursements, contractor payments, and other payment requests, confirming documentation, business or ministry purpose, and required approvals.· Routes transactions through the appropriate ApprovalMax workflow, monitors them through approval, and follows up on missing information, coding questions, or delayed approvals.· Schedules approved invoices for payment and assists with payment runs; maintains accurate records of checks, ACH transactions, electronic payments, credits, refunds, and voided payments.· Works with the global department’s coordinator, and helps oversee recurring and special missions disbursements, missionary support, and designated missions gifts, maintaining a current disbursement schedule and verifying approved funding sources and authorizations.· Works with the global department’s coordinator and helps track missions payments against approved commitments and budgets, prepares periodic missions reports, and notifies leadership of expiring commitments, changes in payment instructions, or insufficient designated funds.· Serves as the organization-wide ApprovalMax support contact, training employees, maintaining user guides, monitoring dashboards for stalled or incomplete transactions, and coordinating workflow and user access changes.· Administers vendor onboarding and tax documentation, obtains Forms W-9, verifies changes to payment or banking instructions, and supports annual Form 1099 preparation done by a third party.· Conduct periodic internal audits to review employee reimbursement and credit card documentation for receipts, business purpose, coding, and approval, and follows up on outstanding documentation. It is the manager’s responsibility to review these items for every transaction.· Maintains internal controls and separation of duties, does not release payments without required approvals, and immediately reports suspected fraudulent invoices, altered payment instructions, or phishing attempts.· Researches duplicate invoices, overpayments, unapplied credits, and vendor discrepancies, and reconciles vendor statements to accounts payable records.· Submits complete accounts payable and missions documentation to the outsourced accounting firm by established deadlines and supports month-end, year-end, and audit requests.· Performs other duties as assigned.### About UsAt Gateway, we’re all about people. We’re all about people because God is all about people. One of the ways we express our love for Him is through our love for people, and we do that by helping each person who comes to Gateway grow in their relationship with the Lord. It begins with our vision to see people saved, healed, set free, discipled, equipped, empowered, and serving. Everything we do revolves around those seven things. And it all starts with our weekend services. We meet in many locations in the United States, and you can always join us online.*Gateway Church does not discriminate in employment opportunities or practices on the basis of race, color, sex, national origin, age, disability, or any other characteristic protected by law as it applies to churches. However, Gateway Church does discriminate on the basis of religion.**Employment Requirement: All Staff must be a member or become a member of Gateway Church upon employment.*