Accounts Payable Specialist

Missions Inc Programs; Plymouth (MN); On-site; USD 30,307 - 34,440; Part time

Benefits offered by this job

Partial benefits (dental, vision, life

403b plan

Paid holidays

PTO

Job summary

Missions Inc. Programs in Minnesota is seeking an Accounts Payable Specialist (.6 FTE, 24 hours per week) to manage both accounts payable and payroll operations. The role requires careful processing of invoices, timely payments, and confidentiality.

The ideal candidate has GAAP knowledge, strong Excel/Word skills, and experience with payroll processing. This position offers part-time hours with potential for growth and a supportive team in a nonprofit environment.

Qualifications

• GAAP knowledge and strong accounting fundamentals.
• Proficient in Excel, Word, and accounting software.
• Minimum of 2+ years in accounts payable; payroll experience preferred.

Responsibilities

• Process accounts payable invoices and code to GL accounts.
• Prepare and issue checks or process ACH payments.
• Maintain A/P filing system and reconcile monthly statements.
• Process bi-weekly payroll in Workforce Now after manager approvals.
• Prepare journal entries and assist with fixed assets and other accounting tasks.

Skills

GAAP

Accounts payable

Payroll processing

Excel

Word

Tools

Workforce Now

Job description

Position Summary

The Accounts Payable Specialist is responsible for accounts payable and payroll for Missions Inc. Programs. This is a .6 FTE (24 hours per week.)

Position Responsibilities

• Accounts Payable
  • Receive all accounts payable (A/P) invoices via Microix or email/mail/hand delivery, secure appropriate approvals, and code to appropriate general ledger accounts.
  • Enter and process A/P invoice. Prepare and mail checks weekly or process ACH payments.
  • Maintain A/P filing system.
  • Prepare monthly benefit spreadsheet allocating costs by program/department.
  • Review monthly statements and perform account reconciliation to ensure all accounts are current.
  • Maintain good vendor relationships.
• Payroll
  • Process bi-weekly payroll in Workforce Now once all timecards have been reviewed and approved by managers.
  • Save the payroll reports for each pay period.
  • Process payments for employee deducted retirement benefits.
  • Save quarterly tax reports provided by ADP.
  • Maintain strict confidentiality of payroll records.
• Work Program
  • Verify hours reported on work program time sheets; update semi-monthly work program spreadsheet reflecting hours from time sheets.
  • Calculate and prepare payments for residents.
  • Maintain client ledger sheets and Resident Savings balances.
• Fixed Assets
  • Maintain Fixed Asset system.
  • Enter any additions or deletions into Fixed Asset system.
  • Run monthly depreciation journal entries and reconcile fixed asset detail to the General Ledger.
  • Maintain fixed assets additions file.
• Other Accounting
  • Prepare weekly cash deposit.
  • Prepare and enter journal entries.
  • Prepare monthly storeroom charges.
  • Maintain & process monthly recurring journal entries.
  • Other tasks as assigned by the Finance Director.

Experience

• Competency in generally accepted accounting principles (GAAP).
• Excellent computer skills including Microsoft Word, Excel, and accounting and accounts payable (purchasing) software.
• Two or more years’ experience in accounts payable, preferably with experience in payroll processing.

Skills and Knowledge

• Strong attention to detail and organization skills.
• Ability to demonstrate exceptional customer service.
• Effective written and verbal communication skills.
• Ability to multi-task.
• Ability to work well with people from diverse racial, cultural, social and economic backgrounds.

Other Requirements

• Ability to pass a criminal background check.
• Must be able to bend, stoop, kneel and climb (ascend and descend) flights of stairs.
• Other lifting or physical requirements as added from time to time, or as required performing the essential functions of the position.

Salary

Salary: Salary range $22.00 - $25.00/hour depending on qualifications and experience.

Benefits

Benefits: Partial benefits eligible (dental, vision, life insurance), 403b plan, paid holidays and PTO.

Mission Statement

Missions Inc. Programs provides a collaborative community and safe space where people are empowered to heal and transform their lives. Our vision is a world where every person realizes their worth and lives with dignity free from addiction and violence.

Values

• Affirm human worth
• Foster self-determination
• Value diversity
• Seek social justice

Missions Inc. Programs is an Equal Opportunity/Affirmative Action Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.