Accounts Payable Specialist

Coordinated Care Services, Inc.; City of Rochester (NY); On-site; USD 31,000 - 36,000; Full time

Job summary

Heritage Christian Services, Inc. in Rochester, NY, is seeking an Accounts Payable Specialist to join our finance team. You will handle day-to-day AP operations, process invoices, issue checks, manage vendor relationships, and support month-end close.

This role emphasizes accuracy, timely payments, and collaboration across departments. The ideal candidate is detail-oriented, communicates well, and is comfortable using Microsoft Dynamics 365 and Office tools, with a focus on process improvements

Qualifications

• Detail oriented with excellent time management and organizational skills.
• Team player with excellent communication skills.
• Ability to interact with and work with multiple departments.
• Ability to thrive in a high-volume work environment.
• Excellent Computer Skills, working knowledge of Microsoft Office. Experience with Dynamics 365 a plus.

Responsibilities

• Process invoices and issue checks for the Agency and Foundation.
• Oversee the payment of monthly rent subsidies and stipends.
• Review and reimburse petty cash for all Heritage sites.
• Oversee the issuance of Heritage Pooled Trust checks.
• Primary contact for vendor accounts and payment inquiries.
• Review and verify invoice requests and obtain approvals.
• Assist in the review and processing of employee reimbursements.
• Code, record/upload invoices to Microsoft Dynamics 365 workflows accurately.
• Schedule and oversee check and ACH payment batches by monitoring invoice due dates.
• Post transactions to journals and ledgers.
• Research and resolve invoicing discrepancies and issues.
• Prepare, analyze, and reconcile accounts payable reports, vendor activity, aging schedules, and payment trends.
• Assist with testing, implementation, process documentation, and workflow enhancements related to Microsoft Dynamics 365.
• Identify opportunities for automation, improved controls, and process efficiencies within the accounts payable function.
• Leverage Microsoft Copilot or similar AI tools to automate accounts payable processes, enhance reporting, analyze data, and improve operational efficiency.
• Assist in the month-end closing process.

Skills

Detail oriented

Time management

Organizational skills

Team player

Excellent communication skills

Interact with multiple departments

Thrive in high-volume environment

Microsoft Office

Tools

Microsoft Dynamics 365

Microsoft Office

Job description

This position is part of our finance team handling Accounts Payable. You’ll need to be able to work in a fast-paced environment, communicating easily with all coworkers while the taking lead on assigned projects. The Accounts Payable Specialist isresponsible for day-to-day operations of accounts payable. Duties include receiving, processing, and verifying invoices, processing payments, supporting vendor relationships, and performing analytical review of accounts payable activities. This position will sustain the accounts payable operations through process improvement, reporting enhancements, and automation initiatives. To promote and support the mission, vision, and values of Heritage Christian Services, Inc.

If you’re a good team player, willing and flexible, this is a great opportunity to expand and engage your skills and experience.

Pay for this position: $22.28 / hr – $26.21 / hr

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above range represents the organization’s good faith and reasonable estimate of the range of possible compensation at the time of posting

Responsibilities

• Process invoices and issue checks for the Agency and Foundation.
• Oversee the payment of monthly rent subsidies and stipends.
• Review and reimburse petty cash for all Heritage sites.
• Oversee the issuance of Heritage Pooled Trust checks.
• Primary contact for vendor accounts and payment inquiries.
• Review and verify invoice requests and obtain approvals.
• Assist in the review and processing of employee reimbursements.
• Accurately code, record/upload invoices to Microsoft Dynamics 365 workflows.
• Schedule and oversee check and ACH payment batches by monitoring invoice due dates.
• Post transactions to journals and ledgers.
• Research and resolve invoicing discrepancies and issues.
• Prepare, analyze, and reconcile accounts payable reports, vendor activity, aging schedules, and payment trends.
• Assist with testing, implementation, process documentation, and workflow enhancements related to Microsoft Dynamics 365.
• Identify opportunities for automation, improved controls, and process efficiencies within the accounts payable function.
• Leverage Microsoft Copilot or similar AI tools to automate accounts payable processes, enhance reporting, analyze data, and improve operational efficiency.
• Assist in the month-end closing process.

Qualifications

• Detail oriented with excellent time management and organizational skills.
• Team player with excellent communication skills.
• Ability to interact with and work with multiple departments.
• Ability to thrive in a high-volume work environment.
• Excellent Computer Skills, working knowledge of Microsoft Office. Experience with Dynamics 365 a plus.

Our Commitment to Equity and Justice

We believe that people are entitled to dignity, respect, equity and justice. We champion a society that removes barriers. We reject racism and discrimination of any kind. We protest systemic and political inequities that marginalize people, recognizing that there is a history of structural racism in the United States. We will continue to learn and change to achieve justice. We know that strength comes from unity.