Accounts Payable Specialist

Gilder Search Group; Seattle, Northern (WA, KY); Hybrid; USD 41,000 - 48,000; Full time

Benefits offered by this job

Benefits

Job summary

SumBridge is seeking an AP Specialist to join our non-profit client in Downtown Seattle. This permanent, full-time role will move to a hybrid schedule once training is complete and offers benefits.

Key duties include AP data entry, importing invoice payments, reviewing ERP invoices for accurate coding, reconciling statements, training staff on receipts, and managing the AP inbox. You will collaborate with program staff and support year-end audit preparations.

Qualifications

• Experience handling accounts payable and data entry.
• Ability to reconcile invoices and vendor statements.
• Strong attention to detail and accuracy.
• Excellent customer service for internal and external customers.
• Collaborates with AP Manager and program staff.

Responsibilities

• Enter AP data accurately and ensure vendor documentation aligns.
• Import invoice payments from Excel for monthly runs.
• Review invoices in ERP for correct coding and details.
• Reconcile credit card and AP activity, resolve discrepancies.
• Provide training on receipts upload and expense coding.
• Maintain AP email inbox and escalate issues.
• Support program staff with accurate coding and processes.
• Assist with annual audit prep for AP and payroll expenses.
• Promote ACH payments and manage unclaimed property.
• Identify process improvements and collaborate with teams.

Skills

Accounts payable

Data entry

Vendor inquiries

Communication skills

Tools

ERP system

Job description

SumBridge is hiring an AP Specialist to join our non-profit client in a permanent position on their team. This role is located in Downtown Seattle and will move to a hybrid schedule once training is complete. The compensation range is $30–$35 per hour and includes benefits.

• Location: Downtown Seattle, WA — hybrid schedule once trained
• Employment type: Permanent, full-time
• Compensation: $30.00 – $35.00 per hour, plus benefits

Duties and Responsibilities

• Perform accounts payable data entry into the accounting system, ensuring amounts and vendors agree to the supporting documentation
• Import invoice payments from Excel spreadsheets into AP for monthly payment runs
• Review invoices submitted in the ERP system and ensure coding, vendors, amounts, invoice numbers, and descriptions are accurate
• Reconcile company credit card transactions and accounts payable activity by reviewing vendor statements, identifying discrepancies, and ensuring timely resolution of differences
• Support employees who receive a new credit card by training them to upload receipts and code expenses
• Take ownership of the team’s accounts payable email box, assigning vendor inquiries and taking the lead on escalated issues
• Provide excellent customer service to both internal and external customers
• Work closely with program staff to ensure accurate coding, resolve discrepancies, and provide support on accounts payable processes
• Assist in preparing documents for the annual audit of accounts payable and payroll posting expenses
• Print checks for vendors and promote ACH payment adoption with internal and external customers
• Assist in managing unclaimed property by identifying outstanding checks, conducting due diligence, and ensuring compliance with state reporting requirements
• Take a lead role in identifying and recommending process improvements that enhance efficiency, accuracy, and compliance within the department
• Build strong working relationships with the accounting team and other departments to enhance efficiency and teamwork
• Demonstrate strong time management skills by balancing competing priorities and completing work in a timely manner
• Work closely with the AP Manager on special projects and other duties as assigned