Accounts Payable Specialist

Top Asia Management Solutions Incorporated; San Juan (PR); On-site; USD 40,000 - 60,000; Full time

Job summary

Top Asia Management Solutions Incorporated is seeking an Accounts Payable Specialist to manage outgoing payments, ensuring accurate invoice processing. The ideal candidate should hold an Associate's degree in Accounting and have over 2 years of experience in Accounts Payable. Strong proficiency in accounting software like QuickBooks and excellent attention to detail are essential. The position is located in San Juan, Puerto Rico, where you will ensure compliance with company policies and assist in auditing processes.

Qualifications

• 2+ years of experience in Accounts Payable or a similar accounting role.
• Strong knowledge of AP processes, GAAP, and general accounting principles.
• Ability to meet deadlines in a fast-paced environment.

Responsibilities

• Process and verify a high volume of invoices for accuracy.
• Match purchase orders, receipts, and invoices.
• Reconcile vendor statements and resolve discrepancies.
• Ensure timely month-end and year-end closing processes.

Skills

Attention to detail

Communication skills

Accounting principles

AP procedures

Organizational skills

Prioritization

Interpersonal skills

Microsoft Excel

Education

Associate's degree in Accounting, Finance, or related field

Bachelor's degree preferred

Tools

QuickBooks

SAP

Oracle

NetSuite

Job description

Job Description

We are seeking a detail-oriented and organized Accounts Payable Specialist to manage the company's outgoing payments and ensure that all invoices are processed, approved, and paid accurately and on time. The ideal candidate will have strong attention to detail, excellent communication skills, and a solid understanding of accounting principles and AP procedures.

Key Responsibilities:

• Process and verify a high volume of invoices for accuracy, appropriate documentation, and approval.
• Match purchase orders, receipts, and invoices to ensure proper payment.
• Schedule and prepare payments (check runs, wire transfers) in accordance with payment terms.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain and update vendor records in the accounting system.
• Ensure timely month-end and year-end closing processes related to AP.
• Assist with audits by providing documentation and explanations as required.
• Communicate with internal departments and external vendors regarding payment inquiries.
• Enforce compliance with company policies, tax regulations, and internal controls.
• Assist with other accounting and administrative duties as needed.

Qualifications:

• Associate's degree in Accounting, Finance, or related field (Bachelor’s degree preferred)
• 2+ years of experience in Accounts Payable or a similar accounting role
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle, NetSuite)
• Strong knowledge of AP processes, GAAP, and general accounting principles
• Excellent attention to detail and organizational skills
• Ability to prioritize tasks and meet deadlines in a fast-paced environmentStrong communication and interpersonal skills
• Proficiency in Microsoft Excel and other Office applications
• Amenable to work in Calderon St. Mandaluyong City.

Working Location

219 Wilson, San Juan City, 1500 Metro Manila, Philippines