Accounts Payable Specialist

LeadStack Inc.; San Jose (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

LeadStack Inc. is seeking an Accounts Payable Specialist for maternity coverage onsite in San Jose. The role manages daily AP operations, month-end closing, and reporting while collaborating with IT/PI teams to improve verification systems. Requires a 3+ year accounting background and strong Excel skills.

The ideal candidate will work independently within a team, ensuring accuracy of financial records and adherence to company policies. Strong communication is essential.

Qualifications

• Bachelor’s degree with 3+ years of accounting experience.
• GL accounting and closing experience.
• Ability to work independently and as part of a team.
• Strong organizational skills and ability to meet deadlines.
• Excellent verbal and written communication skills.
• Advanced Microsoft Excel skills.

Responsibilities

• Ensure the accuracy and integrity of the Company's financial records.
• Perform AP activities including invoices, timeliness, and policy compliance.
• Maintain processes ensuring AP transactions are properly authorized and recorded.
• Provide guidance on invoice verification to vendors and internal partners.
• Analyze accounting data to identify improvements and implement changes.
• Responsible for AP month-end closing, accruals and reconciliations.
• Prepare journal entries and accounting reports for month-end closing.
• Collaborate with IT and PI teams to improve invoice verification systems.
• Assist auditors during quarterly and annual reviews.
• Support SOX controls documentation and compliance.
• Mentor junior staff and assist in policy/procedure development.

Skills

Verbal communication

Written communication

Excel

Independent worker

Team collaboration

Education

Bachelor’s degree in Accounting

Tools

Microsoft Excel

GL accounting

Job description

This is a Maternity Coverage contractor. Must be able to work onsite in San Jose, 5 days a week.

Description

Accounts Payable Specialist will be a key member of Accounting Department. This position will directly report to Accounting Manager. The candidate will be primarily responsible for managing the daily operations of the Accounts Payable and also handling various general accounting functions, including financial reporting, technical accounting researches, accounting data analysis, etc. Accounts Payable function includes processes/reviews of invoices, month-end closing, responses to vendor/invoice issues, etc. AP Specialist must be able to work independently, as well as within a team environment in order to provide outstanding service to our internal and external business partners. An ideal candidate will have a track record of successfully operating in dynamic environments.

Job Responsibilities

• Ensure the accuracy and integrity of the Company's financial records


• Perform and monitor accounts payable activities, including processes and reviews of invoices to ensure accuracy, completeness, timeliness, and compliance to company policies


• Establish and maintain processes ensuring that accounts payable transactions are properly authorized and recorded accurately in accordance with company guidelines


• Provide guidance and training to both vendors and internal business partners on requirements for invoice verification to improve invoice processing efficiency


• Analyze accounting data and interpret statistical information to identify areas of improvements and make suggestions for improvements


• Responsible for AP month-end closing, including flux analysis, AP related accruals and balance sheet reconciliations, expense allocations, etc.


• Support the month end closing processes, including preparing journal entries, account reconciliations, various accounting reports of financial results


• Collaborate with IT and PI teams to maintain and improve internal invoice verification system for efficiencies in the invoice processing


• Assist in quarterly and annual auditors’ reviews to help facilitate an optimal audit process


• Support in establishing and maintaining SOX controls regarding AP processes to achieve corporate objectives and ensure current processes are accurately documented


• Assist other team members’ daily responsibilities as a backup when necessary


• Training and mentoring junior staff


• Participate in the development of policies and procedures, ensure compliance with established policies and procedures and make recommendations for changes and improvement

Requirements

• Bachelor’s degree with 3+ years of experience in Accounting (large public company experiences desirable)


• Must have GL accounting and closing experiences


• Ability to work independently and as a member of a team.


• Ability to demonstrate strong organizational skills to prioritize workload and meet critical deadlines


• Self-motivated individual with demonstrated experience and continuous desire in improving and streamlining processes


• Ability to effectively work across teams and levels, both within the accounting functions, and across functions


• Excellent verbal and written communication skills with ability to analyze and write commentary to explain results/variances in a concise and clear manner


• Advanced Microsoft Excel skills (pivot tables, V-Look, etc.)