Accounts Payable Specialist

Sol Schwartz & Associates; San Antonio (TX); On-site; USD 44,000 - 66,000; Full time

Job summary

Sol Schwartz & Associates is seeking an Accounts Payable Specialist for a full-time, on-site role in the San Antonio area. The ideal candidate will process invoices, prepare payments, maintain accurate records, and support vendor and contractor payments with diligence and timeliness.

Responsibilities include reviewing invoices, entering data, coordinating checks, and ensuring documentation aligns with contracts.

Qualifications

• High school diploma required; associate’s or bachelor’s in accounting preferred.
• Minimum 2 years in accounts payable, bookkeeping, or accounting.
• Proficient in Excel; experience with accounting software.
• Strong attention to detail and ability to prioritize tasks.

Responsibilities

• Organize, review, and process vendor invoices for payment.
• Prepare checks and coordinate timely payments to vendors and contractors.
• Enter invoices, payments, and other financial information into the accounting system.
• Review invoices against contracts and supporting documentation to verify work.
• Obtain and maintain W-9 forms and other vendor documentation.
• Communicate with vendors and internal team members to resolve invoice discrepancies.
• Maintain organized and accurate accounts payable records and supporting documentation.
• Assist with other accounting and administrative tasks as needed.

Skills

Attention to detail

Time management

Vendor communication

Excel proficiency

Data entry

Education

High school diploma

Associate degree in accounting

Bachelor’s degree in accounting

Tools

Accounting software

Job description

Sol Schwartz & Associates is recruiting an Accounts Payable Specialist on behalf of one of our clients. This is an excellent opportunity for a detail-oriented, organized professional who enjoys working in a fast-paced environment and supporting day-to-day accounting operations.

The Accounts Payable Specialist will be responsible for processing invoices, preparing payments, maintaining accurate records, and assisting with administrative tasks related to vendor and contractor payments. This is a full-time, on-site role with the office located near NW Military and Wurzbach Rd.

Key Responsibilities

• Organize, review, and process vendor invoices for payment.
• Prepare checks and coordinate timely payments to vendors and contractors.
• Enter invoices, payments, and other financial information into the accounting system.
• Review invoices against contracts and supporting documentation to verify that billed work aligns with the agreed-upon scope of work.
• Obtain and maintain W-9 forms and other required vendor documentation.
• Communicate with vendors and internal team members to resolve invoice discrepancies and obtain missing information.
• Maintain organized and accurate accounts payable records and supporting documentation.
• Assist with other accounting and administrative tasks as needed.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree in accounting, finance or business admin preferred.
• Minimum of 2 years experience in accounts payable, bookkeeping, or accounting role.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel and experience working with accounting software.
• Ability to manage multiple tasks and prioritize deadlines.
• Strong communication skills and ability to work effectively with vendors and internal team members.
• Ability to review contracts, invoices, and supporting documentation for accuracy.
• Must be authorized to work in the United States and not require work authorization sponsorship for an employment visa by the company for this position now or in the future.

About the Opportunity

Our client is seeking a dependable, detail-oriented individual who takes pride in accuracy, organization, and keeping processes running smoothly. The ideal candidate will be comfortable handling routine accounts payable responsibilities while also taking initiative to resolve discrepancies and follow up on outstanding documentation.