Accounts Payable Specialist

Weston & Sampson; Reading (MA); Hybrid; USD 64,000 - 75,000; Full time

Benefits offered by this job

Meaningful work

Ownership mindset

Growth opportunities

Flexible workplace

Strong culture

Job summary

Weston & Sampson in Reading, MA is seeking an Accounts Payable Specialist with 2-5 years of experience for a hybrid work environment. You will perform project-based payable activities, support monthly close, and ensure accurate general ledger allocations.

The role requires strong Excel/Word skills, detail orientation, and good communication. Initial responsibilities focus on AP tasks with opportunities to expand, collaborating with Billing and G/L teams to resolve inquiries.

Qualifications

• Bachelor’s Degree in Accounting or related field; strongly preferred but not required.
• 2–5 years of professional accounting experience.
• Experience in construction/engineering industry a plus.
• Deltek VantagePoint experience is a plus.
• Strong verbal and written communication skills.
• Proficient in Excel and Word; detail-oriented.

Responsibilities

• Perform a high volume of project-based payable activities in line with terms and policies.
• Support monthly close by monitoring GL activity and chasing missing invoices.
• Process credit card transactions and allocate to correct GL accounts.
• Process employee expense reports with receipts.
• Complete reconciliations and investigate discrepancies.
• Coordinate with Billing Team on PWP charges and intercompany billings.
• Provide additional accounting and administrative support as needed.
• Collaborate with team members and PMs to resolve billing inquiries.

Skills

AP experience

Communication skills

Problem solving

Time management

Team collaboration

Education

Bachelor’s degree in Accounting

Tools

Deltek VantagePoint

Microsoft Excel

Microsoft Word

Job description

Weston & Sampson is seeking an Accounts Payable Specialist with 2-5 years of experience in our Reading, MA office in a hybrid working environment. The candidate will be a self-motivated, detail-oriented team player capable of taking on various aspects of accounting support within the department with increasing responsibility as the company continues to grow.

What you’ll do:

• Perform a high volume of project-based payable payable activities in accordance with invoice terms and company policies
• Support the monthly close by monitoring general ledger activity and following up on missing invoices with vendors
• Process credit card transactions and follow up with holders to properly allocate activity to correct general ledger accounts
• Process expense reports for employees and properly document activity with support/receipts
• Complete account reconciliations and investigate discrepancies
• Coordinate with the Billing Team regarding PWP charges
• Coordinate with Billing Team and G/L team for Intercompany billings/payables
• Provide additional accounting and administrative support as needed within the department
• Collaborate with team members and project managers to resolve billing and account inquiries

Initial responsibilities will focus on one or more of the above areas, with opportunities to expand responsibilities over time.

What you will bring:

• Bachelor’s Degree in Accounting or similar related field (strongly preferred but not required)
• 2-5 years of professional experience in accounting, finance, or a related role.
• Experience in construction and/or engineering industry a plus
• Experience with Deltek VantagePoint is a plus
• Strong verbal and written communication skills
• Proficient in Microsoft Excel and Word
• Strong problem-solving, research, documentation and data analysis skills
• Detail oriented, reliable, professional and positive attitude
• Strong organizational and time management skills
• Excellent organizational and time management skills
• Willingness to work in a team environment and assist co-workers or supervisors with other duties as required
• Ability to multitask, adapt quickly to change, and follow tasks through to completion
• Willingness to work collaboratively in a team environment and assist with additional duties as needed

Hourly Rate Range- $31.00-$36.00

Overview:

At Weston & Sampson, you’ll work alongside more than 1,000 employee-owners who are passionate about improving our communities. From providing clean water to designing resilient infrastructure and sustainable environments, our work has a direct impact on quality of life. We’re looking for curious, driven professionals who want to contribute to innovative, impactful projects and grow with a team that supports them.

We are a 100% employee-owned, interdisciplinary firm offering design, engineering, and environmental services. Since our founding in 1899, we have worked to build a collaborative, forward-thinking environment grounded in respectfor each other’s ideas.

We offer:

• Meaningful work:Contribute to projects that protect and enhance the natural and built environments
• Ownership mindset: As an employee-owner, your work directly contributes to our shared success
• Growth opportunities: Build your career through mentorship, diverse projects, and clear advancement pathways
• Flexible workplace: Work in a way that supports your life and not the other way around
• Strong culture: Join a team that values collaboration, inclusion, and recognition

Our Commitment to Inclusion, Diversity, Equity & Access (IDEA)

We believe diverse perspectives make us stronger. Weston & Sampson is committed to fostering a culture of belonging where all employees feel valued, respected, and empowered. We actively support IDEA principles across our organization and in our daily work.

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