Accounts Payable Specialist

Moran Shipping Agencies; Providence (RI); On-site; USD 40,000 - 60,000; Full time

Job summary

Moran Shipping Agencies seeks an Accounts Payable Specialist based in Providence, RI. The role involves processing invoices, managing vendor relationships, and supporting the accounting team. Candidates should possess strong communication skills and a positive attitude, with a preference for those holding an associate degree.

Benefits

Company sponsored 401k

Medical/Dental plan

Qualifications

• Proficient in Microsoft Office Suite and able to learn new software quickly.
• Education: Associate degree preferred or equivalent experience.
• Positive attitude with strong interpersonal skills.

Responsibilities

• Process and invoice vessel voyages and manage associated vendor inquiries.
• Develop working relationships with clients and maintain accurate billing.
• Ensure timely billing per client terms and conditions.

Skills

Interpersonal Skills

Communication Skills

Microsoft Office Suite

Education

Associate degree preferred

Tools

Microsoft Dynamics SL

Job description

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About Moran Shipping

Moran Shipping Agencies, Inc. is a family-owned business that began operations in 1937 and has since grown to become the largest privately owned vessel agency in the United States. A world leader in the maritime industry, Moran operates as a vessel agencyand maritime consulting firm to many of the world’s most prominent ship owners, operators, and charterers. Presently Moran has 25 offices in the United States where it provides full-vessel agency attendance at over 80 ports along the East, Gulf and West Coasts, servicing all types of vessels ranging from the Ultra Large Cargo Carriers (ULCC’s) to the smallest fishing boat. Located in Providence, Moran’s Rhode Island office serves as the company’s corporate headquarters, leading the company's financial, accounting, IT, and administrative operations.

CAREER OPPORTUNITY

Job Title

Accounts Payable Specialist

FLSA Status

Non-Exempt

Reports To

Accounting Manager

Location:

Corporate Office (Providence, RI)

Classification

In Person

About Moran Shipping

Moran Shipping Agencies, Inc. is a family-owned business that began operations in 1937 and has since grown to become the largest privately owned vessel agency in the United States. A world leader in the maritime industry, Moran operates as a vessel agencyand maritime consulting firm to many of the world’s most prominent ship owners, operators, and charterers. Presently Moran has 25 offices in the United States where it provides full-vessel agency attendance at over 80 ports along the East, Gulf and West Coasts, servicing all types of vessels ranging from the Ultra Large Cargo Carriers (ULCC’s) to the smallest fishing boat. Located in Providence, Moran’s Rhode Island office serves as the company’s corporate headquarters, leading the company's financial, accounting, IT, and administrative operations.

Position Overview

The Accounts Payable Specialist is an integral part of the accounting department. You will be responsible for performing efficient processing and invoicing of vessel voyages along with accurate rebilling of charterer and owner expenses in line with the client’s terms and conditions. You will ensure proper billing of all vessel voyages within the targeted time frame to improve cash flow.

General Responsibilities

In conjunction with training and proficiency in the Company's Dynamics SL Accounting System, the Accounts Payable Specialist will:

• Generate agency charges based upon Manager's Pricing Sheets, communication supports, and proof against current tariffs.
• Responsible for posting of handwritten checks generated from related company offices.
• Organize and prepare final disbursement accounts for dissemination.
• Respond to vendor inquiries regarding assigned accounts.
• Develop working relationships with clients to facilitate inquiries concerning various accounts.
• Responsible for fostering working relationships with managers and agents.
• Provide analysis reporting as required by management.
• Carry out job functions in accordance with ISO 9001:2015 procedures and work instructions.
  
  

Qualifications

• Education: Associate degree preferred, or an equivalent amount of education and experience
• Must be proficient in the Microsoft Office Suite as well as the ability to quickly learn Microsoft Dynamics SL
• Must have a positive attitude and strong interpersonal skills
• Excellent communication skills
• Strong desire for continued growth and learning
  
  

We offer a competitive salary as well as a company sponsored 401k and medical/dental plan.

Only qualified individuals being considered will be contacted for an interview.

Moran Shipping Agencies is an Equal Opportunity Employer

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Maritime Transportation

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