Accounts Payable

Seattle Search Group; Palo Alto (CA); Hybrid; USD 100,000 - 125,000; Full time

Benefits offered by this job

Hybrid work environment

Exposure to family office accounting

Long-term career potential

Job summary

Seattle Search Group is seeking an experienced Accounts Payable professional in Woodside, CA (Hybrid). The role supports a diverse portfolio across operating entities, ranch operations, and investment-related businesses.

You’ll manage a full AP cycle in a multi-entity setting with high discretion and accuracy. Qualifications include 5+ years in AP or accounting, BA in Accounting/Finance, strong GAAP knowledge, Excel expertise, and experience with Bill.com or QuickBooks Online.

Qualifications

• 5+ years of progressive accounts payable or accounting experience.
• Experience working in a multi-entity environment.
• Excellent Excel skills and attention to detail.
• Strong organizational and communication skills.
• High level of professionalism and ability to handle confidential information.

Responsibilities

• Own the full-cycle accounts payable process across multiple entities.
• Review, code, and process a high volume of vendor invoices accurately and timely.
• Manage vendor onboarding, W-9 collection, and ongoing vendor relationships.
• Coordinate invoice approvals and payment processing through Bill.com and electronic banking platforms.
• Process ACH, wire transfers, checks, and other payment methods.
• Reconcile vendor statements and resolve invoice discrepancies.
• Assist with month-end close by preparing AP accruals and reconciliation schedules.
• Maintain organized electronic records and supporting documentation.
• Prepare annual 1099 reporting.
• Partner with accounting staff on intercompany transactions and special projects.
• Identify opportunities to improve AP processes and internal controls.

Job description

Accounts Payable

Woodside, CA (Hybrid)
$100,000-$125,000 DOE

Seattle Search Group is partnering with a highly respected private family office to identify an experienced Accounts Payable professional to support a diverse portfolio of operating entities, ranch operations, and investment-related businesses.

This is far more than a traditional AP role. You'll work in a sophisticated, multi-entity environment where accuracy, discretion, and exceptional organization are critical. The position offers broad exposure to accounting operations while partnering closely with finance leadership and internal business teams.

Responsibilities

• Own the full-cycle accounts payable process across multiple entities.
• Review, code, and process a high volume of vendor invoices accurately and timely.
• Manage vendor onboarding, W-9 collection, and ongoing vendor relationships.
• Coordinate invoice approvals and payment processing through Bill.com and electronic banking platforms.
• Process ACH, wire transfers, checks, and other payment methods.
• Reconcile vendor statements and resolve invoice discrepancies.
• Assist with month-end close by preparing AP accruals and reconciliation schedules.
• Maintain organized electronic records and supporting documentation.
• Prepare annual 1099 reporting.
• Partner with accounting staff on intercompany transactions and special projects.
• Identify opportunities to improve AP processes and internal controls.
• Support additional accounting responsibilities as business needs evolve.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred.
• 5+ years of progressive accounts payable or accounting experience.
• Experience working in a multi-entity environment strongly preferred.
• Experience with Bill.com, QuickBooks Online, or similar cloud-based accounting systems.
• Strong understanding of GAAP and accounting fundamentals.
• Excellent Excel skills and attention to detail.
• Strong organizational and communication skills.
• High level of professionalism and ability to handle confidential information.

Preferred Background

Experience in one or more of the following is a plus:

• Family Office
• Private Equity or Investment Management
• Professional Services
• Real Estate
• Multi-entity organizations

Why This Opportunity?

• Hybrid work environment
• $100,000-$125,000 base salary
• Exceptional leadership and collaborative team
• Exposure to sophisticated family office accounting
• Broad responsibilities with opportunities to grow beyond traditional accounts payable
• Stable organization with long-term career potential

This is an excellent opportunity for an experienced Accounts Payable professional who enjoys working in a complex, high-touch environment and wants to be part of a world-class finance organization where quality and attention to detail truly matter.