Accounts Payable Specialist

FURNITURE MARKETING GROUP INC; Plano (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Furniture Marketing Group Inc. in Plano, TX is seeking an Accounts Payable Specialist to manage cash outflow and vendor payments. You will process invoices, verify expenses, and resolve discrepancies while building strong vendor relations.

The role requires strong Excel and ERP skills, excellent communication, and meticulous attention to detail to ensure accurate postings and timely payments.

Qualifications

• Three years of accounts payable or general accounting experience.
• Strong MS Excel and ERP/accounting systems skills.
• Excellent verbal and written communication skills.
• Strong time management with ability to prioritize and meet deadlines.

Responsibilities

• Process vendor invoices and credit memos accurately against purchase orders.
• Set up new vendors and manage existing vendor updates.
• Prepare and review weekly accounts payable aging reports.
• Process weekly approved check runs and issue payments to vendors.
• Reconcile vendor accounts and year-end 1099 reporting.

Skills

Accounts Payable

Excel

ERP systems

Communication skills

Time management

Attention to detail

Education

High School diploma

Associate or Bachelor’s degree in Accounting or Finance

Tools

ERP software

Job description

The Accounts Payable Specialist plays a critical role in managing the Company’s cash outflow and financial commitments. This position is responsible for the accurate and timely processing of vendor invoices, verifying expense records, resolving billing discrepancies, and issuing payments. The ideal candidate is highly organized, possesses strong attention to detail, and excels at building relationships with internal departments and external vendors.The A/P Specialist typically reports to the Company Controller.Duties Include:Setting up new vendors in the system, managing existing vendor updates and changes, checking service vendor COI’s and issuing resale certificates to vendors as required.Processing vendor invoices and credit memos into the system verifying against company issued purchase orders and identifying and resolving purchase order and invoice discrepancies.Monitoring the check request email box for incoming check requests; print and review for approval submittal to supervisor.Running weekly accounts payable aging reports for review with supervisor and selection for payment.Processing and printing weekly approved check runs; prepare for signature and forward to vendors once signed.Ensuring vendor invoices are coded to appropriate general ledger accounts.Processing manufacturer dealer service fees and accounts payable and accounts receivable offsets.Reconciling vendor account statements and other records.Processing manufacturer dealer service fees and A/P and A/R offsets.Reconciling vendor account statements and other records.Preparing monthly prepaid expense reconciliations and vendor deposit reconciliations.Processing end of year 1099 reporting.Duties and responsibilities may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing.Requirements:High School diploma required – Associate or Bachelor’s degree in Accounting or Finance preferredAt least three years’ A/P or general accounting experienceMust have advanced MS Excel skillsProficiency in ERP and accounting systemsExcellent verbal and written communication skillsStrong time management skills with the ability to set priorities, manage workloads, and meet deadlinesHigh attention to detail and accuracy