Accounts Payable Analyst

TCWGlobal; Dallas (TX); Hybrid; USD 34,440 - 48,216; Full time

Job summary

TCWGlobal in Dallas, TX is seeking an experienced Accounts Payable Analyst to support a high-volume AP team. This role covers the full AP lifecycle, including 2-way and 3-way invoice matching, PO processing, vendor maintenance, and timely payments.

You will collaborate with Plant Operations, Procurement, Treasury, and Business Units to resolve discrepancies, optimize workflows, and ensure SOX compliance. Hybrid schedule with weekly pay and benefits.

Qualifications

• 2+ years of Accounting experience required.
• Experience processing 2-way and 3-way invoice matching.
• Strong understanding of PO workflows, invoice processing, and vendor payments.

Responsibilities

• Process high-volume AP invoices accurately and within deadlines.
• Perform 2-way and 3-way invoice matching against POs and receiving docs.
• Research and resolve invoice discrepancies, including pricing variances and PO mismatches.
• Partner with Plant Operations, Procurement, Treasury, and Business Units to resolve payment issues.
• Monitor open AP items and follow up to prevent aging.
• Identify invoices eligible for early payment discounts and expedite approvals when needed.
• Investigate payment holds and workflow errors; document root causes.

Skills

Accounting experience

2-way matching

3-way matching

PO workflows

Vendor master data

Treasury wires

Vendor reconciliations

Bank reconciliations

Bank portal admin

SOX controls

ERP systems

Typical Excel proficiency

Tools

SAP

Oracle

JD Edwards

Microsoft Dynamics

Job description

Location: Dallas, TX (Hybrid) 26 days a year remote - 1 remote day every other week)

Pay Rate: $25-35hr ( Weekly pay + Medical Benefits)

Job Type: 3-6 Contract-to-Hire ( Based on performance)

Our client is one of North America's leading providers of rail transportation products and services. Headquartered in Dallas, Texas, the company designs, manufactures, maintains, and leases railcars that support essential industries across the United States. They are known for its commitment to innovation, engineering excellence, safety, and continuous improvement.

About the Role

Our client is seeking an experienced Accounts Payable Analyst to support a high-volume, fast-paced Accounts Payable team. This position is responsible for the full AP lifecycle, including 2-way and 3-way invoice matching, purchase order processing, vendor master maintenance, payment support, reconciliations, and exception resolution while ensuring compliance with internal controls and SOX requirements. This is an excellent opportunity for someone who enjoys problem-solving, working cross-functionally with multiple departments, improving processes, and providing exceptional service to both internal business partners and external vendors.

Key Responsibilities

• Process high-volume Accounts Payable invoices accurately and within established processing deadlines.
• Perform 2-way and 3-way invoice matching by validating invoices against purchase orders and receiving documentation.
• Research and resolve invoice discrepancies, including pricing variances, receiving issues, quantity differences, and PO mismatches.
• Partner with Plant Operations, Procurement, Treasury, and Business Units to resolve invoice, receiving, and payment issues.
• Monitor open Accounts Payable items and ensure timely follow-up to prevent invoice aging.
• Identify invoices eligible for early payment discounts and expedite approvals when necessary.
• Investigate invoice exceptions, payment holds, and workflow errors while documenting root cause and corrective actions.
• Process new vendor setups, vendor changes, and vendor deactivations while maintaining complete supporting documentation.
• Validate and maintain vendor master data, including: W-9/W-documentation TIN verification Banking information Payment methods Tax codes 1099 indicators Remit-to addresses Vendor contact information
• Maintain accurate, audit-ready documentation supporting vendor records and AP transactions.
• Investigate and resolve ACH returns, banking issues, and payment rejections while coordinating directly with vendors.
• Review and process vendor payment requests according to approval workflows and authorization matrices.
• Support payment releases while ensuring compliance with internal controls and payment authorization procedures.
• Perform vendor statement reconciliations to identify and resolve outstanding balances.
• Support bank reconciliations, outstanding check research, stale-dated checks, void/reissue requests, and unclaimed property (escheatment) activities.
• Prepare payment confirmations, remittance details, and supporting documentation for Treasury.
• Host vendor meetings regarding payment status, reconciliations, dispute resolution, and account maintenance.
• Maintain complete documentation supporting SOX compliance, internal controls, and audit requirements.
• Identify opportunities to improve AP workflows, streamline processes, and increase operational efficiency.
• Escalate control issues, compliance concerns, or unauthorized vendor master changes to AP leadership.
• Perform additional Accounts Payable and Finance support duties as assigned.

Required Qualifications

• 2+ years of Accounting experience
• Experience processing 2-way and 3-way invoice matching.
• Strong understanding of purchase order (PO) workflows, invoice processing, and vendor payment processes.
• Experience researching and resolving invoice discrepancies, receiving issues, pricing variances, and payment exceptions.
• Must have experience to run a daily payment rhythm against hard deadlines and can hold judgment on a release, not just execute one.
• Experience maintaining vendor master data, including vendor setup, banking information, tax documentation (W-9/W-8), payment terms, and remit-to information.
• Ability in posting Treasury-initiated wires and performing monthly wire reconciliations
• Experience supporting vendor account reconciliations and resolving outstanding balances.
• Experience supporting bank reconciliations, outstanding checks, payment research, or payment investigations.
• Experience with Bank portal administration (positive pay, ACH return research, check image retrieval, payment confirmations)
• Some knowledge with monthly SOX control activities on scheduled deadlines and maintain required documentation within internal controls systems
• Knowledge of SOX controls, audit documentation, and internal compliance procedures.
• Experience using ERP systems such as SAP, Oracle, JD Edwards, Microsoft Dynamics, or similar.
• Strong proficiency with Microsoft Excel, Outlook, and Microsoft Office.

Bonus Qualifications

• Oracle Cloud experience in a high-volume shared services/public company environment
• Experience supporting process improvements, workflow automation, or continuous improvement initiatives.
• Experience supporting positive pay, Treasury operations, or payment controls.
• Experience researching escheatment or unclaimed property.