Accounts Payable Specialist

Buchanan, Ingersoll & Rooney; Pittsburgh (Allegheny County); Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

Generous Paid Time Off

Paid Holidays

WorkWell wellness program

Free gym access

Bright Horizons caregiving assistance

Emergency assistance fund

LinkedIn Learning access

401K Program

Retirement Savings Program

Job summary

Buchanan Ingersoll & Rooney is seeking an Accounts Payable Specialist in our Pittsburgh office. This role supports AP functions, audits data in the firm’s check request and reimbursement software, and delivers customer service to employees using these programs.

The position offers a hybrid work schedule and requires an Associate’s or Bachelor’s degree in Accounting/Finance or 3–5 years AP experience, with strong Excel and AP software knowledge.

Qualifications

• Associate’s or Bachelor’s degree in Accounting/Finance, or 3–5 years AP experience.
• Strong communication skills, both written and verbal.
• Detail-oriented with ability to manage deadlines.

Responsibilities

• Process AP checks and vendor payments per policy.
• Audit invoices and validate coding against supporting docs.
• Maintain vendor records and 1099 data as needed.
• Provide customer service and training on AP processes and software.
• Print and prepare checks for mailing; assist with reimbursements.

Skills

Excellent communication

Attention to detail

Independent work

Deadline management

Confidentiality

MS Excel proficiency

AP software knowledge

Education

Accounting/Finance degree or 3–5 years AP experience

Tools

MS Excel (intermediate-advanced)

Accounts Payable software

Job description

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

We are currently searching for an experienced Accounts Payable Specialist in our Pittsburgh office. This role will collaborate with the Accounts Payable (AP) team to cover AP functions, audit and update data submitted via the Firm’s electronic check request and employee reimbursement software and provide customer service and training to employees needing assistance with these programs.

The Firm is currently on a hybrid work schedule.

Essential Duties and Responsibilities:

• Daily organization, audit, and processing of requests for AP checks, adhering to sales and use tax, 1099, state withholding, and other internal and external requirements. This includes, but is not limited to, ensuring the correct payee is used, validating invoice information submitted against the original attached invoice, reviewing coding for correctness, and ensuring approvals are obtained pursuant to the Firm’s approval policy.
• Maintain accuracy of vendor files, including maintenance of 1099 and other information.
• Provide outstanding customer service and training to employees needing assistance with the Firm’s check request process, policies, and software.
• Print checks daily, weekly, and as needed, either on-site or to remote Firm locations. This includes preparing checks for mailing as needed.
• Create virtual credit cards.
• Monitor shared AP telephone line and email box, respond to employee and vendor requests and questions via email, phone, and instant message.
• Open hard copy mail and process as appropriate.
• Work to obtain expert knowledge of check request software, Firm policies, and workflow.
• Maintain files of supporting documentation in MS Word or Excel as needed.
• Other duties and special requests as assigned.

Required Education/Experience:

• Associate’s degree or Bachelor’s degree in Accounting, Finance, or related field, OR 3-5 years of experience in Accounts Payable.
• Excellent professional communication skills, both written and verbal.
• Desire to succeed as an integral member of the Accounting team.
• Strong attention to detail and organization skills.
• Ability to work independently and manage deadlines.
• Ability to maintain confidentiality.
• Knowledge of MS Office Suite, specifically intermediate to advanced knowledge of Excel.
• Knowledge of Accounts Payable software/systems.

Why should you work at Buchanan?

Our Firm offers outstanding benefits that include:

• Generous Paid Time Off
• Paid Holidays, including a floating holiday
• WorkWell wellness program
• Free use of building gym
• Caregiving assistance with Bright Horizons (child, elder, and pet care!)
• Access to our Firm-wide emergency assistance fund
• Free full access to LinkedIn Learning
• 401K Program
• Retirement Savings Program

We are an Equal Opportunity Employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.