Accounts Payable Specialist

Buchanan Ingersoll & Rooney PC; Pittsburgh (Allegheny County); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work schedule

Generous PTO

Paid holidays

Wellness program

Gym access

Employee training via LinkedIn

Job summary

Buchanan Ingersoll & Rooney PC is seeking an experienced Accounts Payable Specialist for our Pittsburgh office. The role supports the AP team by processing checks, auditing requests, and maintaining vendor data.

The Firm operates on a hybrid schedule and emphasizes accuracy and customer service to employees and vendors. Qualified candidates have 3–5 years in AP, an accounting degree, and strong Excel skills.

Qualifications

• Associate’s or Bachelor’s degree in Accounting/Finance or related field.
• 3–5 years of Accounts Payable experience.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage deadlines.
• Knowledge of MS Office and AP software.

Responsibilities

• Process AP checks and vendor payments in the firm’s systems.
• Audit and update data submitted via check request and reimbursement software.
• Maintain vendor files and 1099 information.
• Provide training and support on AP processes to employees.
• Print and mail checks; create virtual cards as needed.

Skills

Professional communication

Attention to detail

Independent work

Confidentiality

MS Excel proficiency

Education

Associate’s degree or Bachelor’s degree in Accounting/Finance

Tools

MS Office Suite (Excel)

Accounts Payable software

Job description

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

We are currently searching for an experienced Accounts Payable Specialist in our Pittsburgh office. This role will collaborate with the Accounts Payable (AP) team to cover AP functions, audit and update data submitted via the Firm’s electronic check request and employee reimbursement software and provide customer service and training to employees needing assistance with these programs.

The Firm is currently on a hybrid work schedule.

Essential Duties And Responsibilities

• Daily organization, audit, and processing of requests for AP checks, adhering to sales and use tax, 1099, state withholding, and other internal and external requirements. This includes, but is not limited to, ensuring the correct payee is used, validating invoice information submitted against the original attached invoice, reviewing coding for correctness, and ensuring approvals are obtained pursuant to the Firm’s approval policy.
• Maintain accuracy of vendor files, including maintenance of 1099 and other information.
• Research vendor statements.
• Provide outstanding customer service and training to employees needing assistance with the Firm’s check request process, policies, and software.
• Print checks daily, weekly, and as needed, either on-site or to remote Firm locations. This includes preparing checks for mailing as needed.
• Create virtual credit cards.
• Monitor shared AP telephone line and email box, respond to employee and vendor requests and questions via email, phone, and instant message.
• Open hard copy mail and process as appropriate.
• Work to obtain expert knowledge of check request software, Firm policies, and workflow.
• Maintain files of supporting documentation in MS Word or Excel as needed.
• Other duties and special requests as assigned.

Required Education/Experience

• Associate’s degree or Bachelor’s degree in Accounting, Finance, or related field, OR 3-5 years of experience in Accounts Payable.
• Excellent professional communication skills, both written and verbal.
• Desire to succeed as an integral member of the Accounting team.
• Strong attention to detail and organization skills.
• Ability to work independently and manage deadlines.
• Ability to maintain confidentiality.
• Knowledge of MS Office Suite, specifically intermediate to advanced knowledge of Excel.
• Knowledge of Accounts Payable software/systems.

Why should you work at Buchanan?

Our Firm Offers Outstanding Benefits That Include

• Hybrid work schedules
• Generous Paid Time Off
• Paid Holidays, including a floating holiday
• WorkWell wellness program
• Free use of building gym
• Caregiving assistance with Bright Horizons (child, elder, and pet care!)
• Access to our Firm-wide emergency assistance fund
• Free full access to LinkedIn Learning
• Insurance – Medical, Dental, Vision
• 401K Program
• Retirement Savings Program

We are an Equal Opportunity Employer.