Accounts Payable Coordinator

Legacy Legal Recruiting LLC; New Jersey; On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Legacy Legal Recruiting LLC is recruiting for an Accounts Payable Specialist to support a regional law firm’s finance function in New Jersey. You will process invoices, reconcile records, manage vendor onboarding, and assist with 1099 compliance while upholding accuracy and confidentiality.

The role requires 2+ years of AP or related finance experience, strong Excel skills, and the ability to thrive in a deadline-driven environment.

Qualifications

• High school diploma or equivalent; associate or bachelor degree preferred.
• 2+ years of accounts payable, accounting, or related finance experience.
• Ability to thrive in a fast-paced, deadline-driven environment.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational, communication, and problem-solving skills.
• Ability to handle confidential information with professionalism and discretion.
• Strong Excel skills; experience with accounting systems is a plus.

Responsibilities

• Process and manage vendor invoices accurately and on time.
• Coordinate weekly payments to vendors, client-related third parties, and employee reimbursements.
• Reconcile invoices, purchase orders, and financial records, investigating and resolving discrepancies.
• Maintain vendor records and onboarding documentation.
• Support annual 1099 reporting and compliance activities.
• Reconcile specialized accounts, including USPTO and collateral accounts.
• Prepare trust account payments and assist with treasury-related activities as needed.
• Communicate with vendors regarding payment status and terms.
• Manage petty cash reconciliations and assist with banking transactions.
• Provide support to internal staff regarding accounts payable inquiries.
• Contribute to ongoing process improvements and assist with additional accounting projects.

Skills

Attention to detail

Organizational skills

Problem-solving

Communication

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree preferred

Tools

Excel

Accounting software

Vendor management platforms

Payment platforms

Job description

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Join our client, a regional law firm, as an Accounts Payable Specialist!

We're seeking a detail-oriented and organized accounting professional to support our day-to-day accounts payable operations. In this role, you'll play a key part in ensuring timely payments, maintaining accurate financial records, and supporting a smooth and efficient finance function.

What You’ll Do

• Process and manage vendor invoices accurately and on time.
• Coordinate weekly payments to vendors, client-related third parties, and employee reimbursements.
• Reconcile invoices, purchase orders, and financial records, investigating and resolving discrepancies.
• Maintain vendor records and onboarding documentation.
• Support annual 1099 reporting and compliance activities.
• Reconcile specialized accounts, including USPTO and collateral accounts.
• Prepare trust account payments and assist with treasury‑related activities as needed.
• Communicate with vendors regarding payment status and terms.
• Manage petty cash reconciliations and assist with banking transactions, including stop payments and voids.
• Provide support to internal staff regarding accounts payable inquiries.
• Contribute to ongoing process improvements and assist with additional accounting and administrative projects as needed.

What We’re Looking For

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• 2+ years of accounts payable, accounting, or related finance experience.
• Ability to thrive in a fast‑paced, deadline‑driven environment.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational, communication, and problem‑solving skills.
• Ability to handle confidential information with professionalism and discretion.
• Strong Microsoft Office skills, particularly Excel.
• Experience with accounting systems, vendor management, and payment platforms is a plus.

Why Join Us?

You’ll be part of a collaborative team where your work directly supports the financial health and operational success of the firm. This is a great opportunity for someone who enjoys working with numbers, building relationships, and improving processes.