Accounts Payable Specialist

Novogradac & Company LLP; Long Beach (CA); Hybrid; USD 48,000 - 62,000; Full time

Benefits offered by this job

Flexible remote/hybrid options

Competitive benefits

Job summary

Novogradac & Company LLP is seeking an Accounts Payable Specialist to support the Finance Department with processing payables, vendor inquiries, and related time & billing tasks. The role reports to the Accounting Manager and offers flexible remote or hybrid arrangements based on business needs.

Responsibilities include coding invoices, preparing check runs, creating ACH extractions, reconciling statements, and year-end 1099 duties, with a focus on accuracy and timeliness in a fast-paced

Qualifications

• Associate’s or Bachelor’s degree in accounting (preferred).
• 1–3 years of related accounts payable experience or an equivalent combination of education and work experience.
• Strong computer skills, including Microsoft Office with advanced Excel, and experience with accounting software systems.
• Solid understanding of financial concepts and ability to perform calculations for a variety of transactions.
• Excellent organizational and follow‑through skills with strong attention to detail.
• Ability to meet deadlines, prioritize a fast‑paced workload, and manage multiple shifting priorities.
• Excellent verbal and written communication skills.

Responsibilities

• Review and code invoices and expense reports in accordance with firm policies.
• Prepare weekly check runs and process manual checks as required.
• Create ACH payment extractions for vendor payments and employee expense reports.
• Reconcile vendor monthly statements and resolve outstanding issues.
• Monitor lease due dates and reconcile rental operating expenses and payments.
• Set up and maintain vendor accounts, and prepare year‑end 1099 forms.
• Research and code transactions in suspense accounts.
• Maintain and resolve support queue inquiry tickets related to Accounts Payable.
• Administer credit card transactions, reconcile credit card statements, gather receipts, code, and enter data.
• Assist the Time & Billing team with reviewing time entries and invoices.
• Monitor cell‑phone and MiFi device usage.
• Perform additional duties and projects as assigned.

Skills

Communication skills

Attention to detail

Organizational skills

Deadline-oriented

Education

Accounting degree (associates or bachelor)

Tools

Microsoft Excel

Accounting software

Job description

Position Summary

The Accounts Payable Specialist performs a variety of accounting support functions in the Finance Department. The role processes accounts payable transactions, responds to vendor inquiries, assists with time & billing functions, and maintains account records. This position reports to the Accounting Manager and may be eligible for remote or hybrid work arrangements depending on business needs.

Responsibilities

• Review and code invoices and expense reports in accordance with firm policies.
• Prepare weekly check runs and process manual checks as required.
• Create ACH payment extractions for vendor payments and employee expense reports.
• Reconcile vendor monthly statements and resolve outstanding issues.
• Monitor lease due dates and reconcile rental operating expenses and payments.
• Set up and maintain vendor accounts, and prepare year‑end 1099 forms.
• Research and code transactions in suspense accounts.
• Maintain and resolve support queue inquiry tickets related to Accounts Payable.
• Administer credit card transactions, reconcile credit card statements, gather receipts, code, and enter data.
• Assist the Time & Billing team with reviewing time entries and invoices.
• Monitor cell‑phone and MiFi device usage.
• Perform additional duties and projects as assigned.

Background & Skills

• Associate’s or Bachelor’s degree in accounting (preferred).
• 1–3 years of related accounts payable experience or an equivalent combination of education and work experience.
• Strong computer skills, including Microsoft Office with advanced Excel, and experience with accounting software systems.
• Solid understanding of financial concepts and ability to perform calculations for a variety of transactions.
• Excellent organizational and follow‑through skills with strong attention to detail.
• Ability to meet deadlines, prioritize a fast‑paced workload, and manage multiple shifting priorities.
• Excellent verbal and written communication skills.

Benefits

• Competitive salary with annual review.
• 401(k) plan with firm profit‑sharing.
• Discretionary annual bonuses for eligible positions and CPA bonus plan.
• Comprehensive medical, dental, vision, and life/disability insurance.
• Paid time off, commuter flex accounts, and additional paid holidays.
• Flexible working hours and remote/hybrid opportunities.
• Professional development and growth opportunities.

Compensation

Base salary ranges from $48,000 to $62,000 depending on experience. Additional compensation is possible based on demonstrated performance and experience.

Equal Opportunity Employer

Novogradac & Company LLP is an equal opportunity employer. We are committed to ensuring a fair and inclusive recruitment process and providing reasonable accommodations for individuals with disabilities. Our workplace welcomes employees of all ages, races, religions, genders, sexual orientations, and identities.