Accounts Payable Specialist

Access Services; Fort Washington (MD); On-site; USD 37,000 - 45,000; Full time

Benefits offered by this job

Health, dental, vision coverage

Company-paid life insurance

Disability protection

Paid time off (6 weeks in first year)

Job summary

Access Services is seeking an Accounts Payable Specialist to join the Fort Washington, PA-based Finance team. You will process invoices, code to GL accounts, and prepare monthly provider payments while ensuring accuracy and timeliness.

The role emphasizes attention to detail, organizational skills, and customer service, with involvement in month-end close and AP workflow improvements. Prior AP experience is required.

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• Minimum of one year of experience in accounts payable, accounting, bookkeeping, or a related financial function.
• Background checks and driving history record required.

Responsibilities

• Review, verify for accuracy and process invoices.
• Code invoices to proper General Ledger accounts and departments.
• Prepare and process provider payments (monthly).
• Resolve vendor discrepancies, payment issues and vendor inquiries.
• Assist with month-end closing process including accruals.
• Maintain accounts payable records and supporting documentation.
• Assist with process improvements and accounts payable automation.

Skills

Excel

Communication

Teamwork

Time management

Education

High school diploma or GED

Bachelor’s degree preferred

Job description

Access Services is a human services nonprofit organization that serves and strengthens communities throughout Eastern Pennsylvania. TheFinance team, based in Fort Washington, PA, playsan important rolein supporting the programs and services that make a difference in people's lives. As a member of our Finance team, you will join a hardworking, collaborative group that takes pride in supporting the amazing work of our programs.

The Accounts Payable Specialist helps keep the organization's financial operations running smoothly by processing invoices, preparing payments,maintainingaccuraterecords, and supporting basic accounting activities. This role works closely with vendors and employees to answer questions, resolve payment issues, and ensure bills are paid accurately and on time.

Success in this position requires strong attention to detail, organization, and customer service skills. The Accounts Payable Specialist supports compliance with company policies and accounting procedures whileassistingwith month-end processes, audits, and ongoing improvements toaccountspayable systems and workflows.

Essential Functions

1. Review,verify foraccuracy and process invoices.
2. Coding invoices to proper General Ledger accounts and departments (invoices, respite vouchers, food and household ledgers, Independent Contractors, provider payments, and others).
3. Prepare and process provider payments (monthly).
4. Prepare and process payments through checks, ACH’s and other payment methods.
5. Resolve vendor discrepancies, paymentissuesand vendor inquiries.
6. Monitor payment schedules to ensuretimelypayments.
7. Ensure compliance with company policies, accountingstandardsand internal controls.
8. Maintainaccurateaccountspayable records and supporting documentation.
9. Assistwith month end closing process including accruals.
10. Supports audits by providing requested documentation and explanations.
11. Establish andmaintainpositive relationships with vendors and internal stakeholders.
12. Assistwith process improvement initiatives andaccountspayable automation efforts.
13. Maintain vendor master data, including tax information and banking details.
14. Maintain and update Digital Systems with employee & facility information.
15. Review, approve, and import into the G/L employee mileage/expense reimbursement.
16. Maintain Vendor files in SharePoint under Accounts Payable.
17. Complete monthly Sanction Screening reports for vendors paid through Accounts Payable.
18. Perform dataentryas necessary.
19. This position requires the ability to travelduring the course ofa normal workday to successfullycarry outthe expectations of this positionandattend offsite meetings.

Requirements and Qualifications

Theselected candidate must meet all qualifying and ongoing job criteria including background checks,and a driving history record.

Driving Requirements:

• A valid US driver’s license for at least two years, not including time with permit.

• No serious traffic convictions within the past three years. (Serious convictions include, but are not limited to, DUI, reckless driving, leaving the scene of an accident, or three or more traffic violations and/or at-fault accidents within thatperiod).

• Access to a reliable vehicle during work hours.Vehiclemust have valid registration and inspection stickers.

• Valid auto insurance. You will be asked to provide proof that you are a covered driver on the policy.

Education:High school diploma or GEDrequired. Bachelor’s degree preferred.

Experience:A minimum of one (1) year of experience in accounts payable, accounting, bookkeeping, or a related financial function is required. Relevant formal coursework in accounting or bookkeeping is preferred.

Knowledge, Skills, and Abilities:

• Excellent organizational and oral/written communication skills.
• Ability to effectively interact with all levels of staff.
• Ability to effectively manage multiple priorities.
• Ability to work independently and within a team environment.
• Proficiencyin Microsoft Excel.
• Ability to learn and use other Microsoft Office Suite products.
• Ability to work with the Internet.
• Proficiencyin, or ability to learn and use, workplace applications,platformsand technologies. Ability to navigate network drives and basic hardware use and troubleshooting.

Essential Working Conditions/Physical Demands:

Work in a standard office environment.Utilize desktop computer equipment on a daily basis.Able to lift or move items associated with sedentary work and light work (exert up to 20 lbs.) Travel to offsite locations and regional office locations if necessary

Schedule, Compensation, and Benefits

This role is based in the Fort Washington office during regular business hours. Theannual salarystarts at $41,000per year with increases based on education and experience.

WhatYou’llGain at AccessServices

When you join our team,you’renot just getting ajob,you’restepping into a career with real support, growth, and impact. We offer a benefits package designed to meet you where you are in life.

• Health & Security:
  • Comprehensive medical, dental, vision, and prescription coverage, plus company-paid life insurance, disabilityprotectionand catastrophic sick leave.Access Services covers up to 88% of healthpremiumwith many employees paying less than $150/month.
• Time to Recharge:
  • Full-time employees start their first year earning up tonearly6weeksof paid time off (20+ PTO days plus 9 paid holidays), with even more time added as you grow your career with us.
• Invest in Your Future:
  • 401(k) with companymatch, tuition reimbursement program, and access to college tuition discounts.
• Built into the Job:
  • Mileage &toll reimbursement.
• SupportBeyond Work:
  • Employee Assistance Program (EAP) with free, confidential resources for you and your family, including:
  • Counseling and emotional support through in-person,telehealthand text therapy.
  • Financial and legal guidance
• Grow With Us:
  • Paid training, ongoing professional development, and opportunities to learn and advance across diverse roles and programs.

Access Services is an Equal Opportunity Employer.