Project Accounting Specialist - Project Activations/Setups

SWCA Environmental Consultants; Arizona; On-site; USD 30,000 - 39,000; Full time

Job summary

SWCA Environmental Consultants is seeking a Project Accounting Specialist - Project Setups. This permanent, hourly, full-time role reports to the Project Accounting Manager and offers 100% remote work in the Rockies region or in the Southwest.

You will collaborate with project managers to activate projects based on contract terms, coordinate with accounting and operations, and maintain the Vision client information center with notes, payment terms and billing details.

Qualifications

• Minimum of one year experience with contracts and contract reviews.
• Familiarity with Architectural, Engineering, Construction or Environmental firms a plus.
• Experience with Deltek Vision or a smiliar Management Information System preferred
• Intermediate proficiency in Microsoft Word, Excel and Power Point and other software applications such as Adobe Acrobat Professional
• Project accounting experience in the past
• Ability to follow established department procedures
• Must have strong organizational skills, accuracy, and good attention to detail
• Minimum of a High School diploma (or GED equivalent) required

Responsibilities

• Review new projects contracts and budgets
• Reviewing Master Service Contracts (MSA) and document billing requirements
• Maintain MSA documents, expired and updated
• Maintain Vision client information center, including but not limited to updating notes, research on entities, payment terms, and billing notes
• Completed client documentation for ACH and wire forms
• Backup counterpart as needed
• Strong organizational skills and attention to detail.
• Responsible for meeting deadline requirements as defined by manager
• Participate in program and project meetings as needed
• Updating client information in client records based on contracts and communications, research

Skills

Organizational skills

Attention to detail

Education

High School diploma or GED

Tools

Deltek Vision

Microsoft Word

Microsoft Excel

PowerPoint

Adobe Acrobat Pro

Job description

About the opportunity

SWCA Environmental Consultants is seeking a Project Accounting Specialist - Project Setups.

This is a permanent, hourly, full-time, regular position, reporting to the Project Accounting Manager. The position is eligible for 100% remote work in the Rockies region or in the Southwest.

We are team-oriented and there is a sense of belonging due to our strong teams - the SWCA community. Being employee-owners contributes to the strong feeling of belonging. It is imperative for the successful candidate to fit SWCA's culture. Do you appreciate sustainability and environmental awareness? Do you want to work for a company that has homebrew and crazy sock design competitions? Is giving back to your community a priority? SWCA is a team of scientists, planners, technical experts, and corporate services professionals committed to our culture.

Application deadline: Our team will begin reviewing applications immediately, and interviews will be scheduled with qualified candidates on a rolling basis. The application process will remain open until we have received a robust pool of qualified candidates. Once we have identified suitable individuals, we may close the application process without prior notice. We appreciate the time and effort invested by all applicants and will carefully consider each submission.

What you will accomplish

Collaborates with SWCA's Project Managers and Project Controls Team to approve and activate projects based on contract terms and MSA's. Coordinates with accounting and operations personnel, as well as clients, to research and update client information for the client info center.

Responsibilities include but are not limited to:

• Review new projects contracts and budgets
• Reviewing Master Service Contracts (MSA) and document billing requirements
• Maintain MSA documents, expired and updated
• Maintain Vision client information center, including but not limited to updating notes, research on entities, payment terms, and billing notes
• Completed client documentation for ACH and wire forms
• Backup counterpart as needed
• Strong organizational skills and attention to detail.
• Responsible for meeting deadline requirements as defined by manager
• Participate in program and project meetings as needed
• Updating client information in client records based on contracts and communications, research

Experience and qualifications for success

• Minimum of one (1) year experience with contracts and contract reviews required
• Familiarity with Architectural, Engineering, Construction or Environmental firms a plus
• Experience with Deltek Vision or a smiliar Management Information System preferred
• Intermediate proficiency in Microsoft Word, Excel and Power Point and other software applications such as Adobe Acrobat Professional
• Project accounting experience in the past
• Ability to follow established department procedures
• Must have strong organizational skills, accuracy, and good attention to detail
• Minimum of a High School diploma (or GED equivalent) required

SWCA Environmental Consultants is a growing employee-owned firm, providing a full spectrum of environmental services. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record's Top 200 Environmental Firms.

If you would like to contact SWCA regarding the accessibility of our website or need assistance completing the online application process due to a disability, please email [e-mail] or call 480-581-5378. This contact information is for disability accommodation requests only. All other inquiries will not receive a response.

SWCA is committed to salary equity and salary transparency for all its employees. In alignment with this commitment, SWCA posts good faith pay ranges on all its advertised job postings to promote pay equity and transparency.

An employee in this Phoenix, Arizona office - based position can expect an hourly wage of $21.94-$27.82/hour. Actual pay within this range may depend on experience, qualifications, geographic location, client requirements where applicable, and other factors permitted by law. Regular-status employees are also eligible for performance bonuses. Candidates are also encouraged to consider SWCA's Total Rewards package, which includes a competitive Benefits package, forward-thinking workplace flexibility, outstanding corporate culture, award-winning career development, and more.

EOE - women, minorities, individuals with disabilities and veterans are encouraged to apply.

At SWCA Environmental Consultants, we celebrate diversity and are committed to creating an inclusive work environment. We strongly encourage candidates from all backgrounds, including those with diverse experiences and veterans, to apply. We believe that a diverse and inclusive workforce enhances creativity, innovation, and overall organizational success.

SWCA continues to invest deeply in career development programs, delivering our award-winning Career Landscape support resources to accelerate the growth of our staff. We recognize the valuable skills and experiences our internal team members bring to SWCA's continued success. Qualified internal candidates are encouraged to apply and will be seriously considered for this position. We believe in promoting from within, where possible, providing our existing employees with compelling opportunities to advance their careers.

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