Accounts Payable Specialist

Project Home; Philadelphia (Philadelphia County); Hybrid; USD 52,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with employer matching

Paid parental leave

Flexible Spending Accounts

Paid Time Off

Job summary

Project HOME is seeking an organized Accounts Payable Specialist to join our Finance team and ensure accurate, timely payments across the organization.

Based in Philadelphia with a hybrid schedule (up to 3 remote days per week after 90 days), the role supports mission-focused operations and partners with internal teams and vendors. Compensation ranges from $52,000 to $53,846 annually based on experience.

Qualifications

• High school diploma or GED or equivalent experience.
• At least one year in an office or customer service environment.
• Strong organizational and communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Customer service oriented and able to collaborate with vendors.

Responsibilities

• Manage accounts payable cycle, invoice entry, auditing, payment processing, and recordkeeping.
• Distribute invoices for related entities and monitor inbox for timely action.
• Verify approvals and supporting docs before processing invoices.
• Process payments via checks, ACH, and third-party platforms following approvals.
• Review outstanding invoices and POs weekly for pending approvals.

Skills

Organizational skills

Attention to detail

Communication skills

Multi-tasking

Customer service

Education

High school diploma or GED

Tools

Blackbaud Financial Edge

Yardi accounting software

Excel

Microsoft Office

Job description

Accounts Payable Specialist

At Project HOME, our financial operations play an important role in supporting our mission to end homelessness and poverty. We're seeking an organized, detail-oriented Accounts Payable Specialist to join our Finance team and help ensure the accurate and timely processing of payments across the organization.

• Location: JBJ Soul Homes, 1415 Fairmount Avenue, Philadelphia, PA 19130
• Schedule: Monday-Friday | Hybrid, eligible for up to 3 remote days per week after the first 90 days of employment
• Compensation: $52,000-$53,846 annually, based on experience

What You’ll Do

Accounts Payable Processing

• Manage the accounts payable cycle, including invoice entry, auditing, payment processing, and electronic recordkeeping.
• Receive, sort, scan, and distribute invoices for Project HOME, Real Estate and Asset Management (REAM), and managed entities.
• Monitor the accounts payable email inbox and ensure invoices are addressed within 32 hours of receipt.
• Verify that invoices have appropriate approvals and supporting documentation before processing.
• Process payments through checks, ACH, and third-party payment platforms while following established approval procedures.
• Review outstanding invoices and purchase orders weekly, following up on approvals pending for five or more business days.

Vendor Management

• Maintain accurate vendor records, including contact information, W-9 forms, 1099 information, and electronic payment details.
• Respond to vendor inquiries and resolve invoice discrepancies and payment issues.
• Partner with internal departments to ensure timely and accurate vendor payments.

Audit and Tax Support

• Assist the accounting team with year-end accruals and proper financial reporting cutoffs.
• Prepare schedules and supporting documentation for annual financial audits.
• Prepare annual Form 1099s for applicable vendors and coordinate their review and filing.

Process Improvement

• Evaluate accounting and payroll-related processes to identify opportunities for improved efficiency and accuracy.
• Recommend process improvements to the Accounting Manager.
• Perform additional responsibilities as assigned.

What You’ll Need

• High school diploma or GED, or two years of equivalent experience.
• At least one year of experience in an office or customer service environment.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong customer service skills and the ability to work effectively with internal teams and external vendors.

What You May Bring

• Knowledge of financial month-end close procedures and journal entry processes.
• Experience using Blackbaud Financial Edge or Yardi accounting software.
• Intermediate to advanced Microsoft Excel skills.
• Proficiency in Microsoft Office applications.

What We Offer

Project HOME is committed to supporting the well-being of our employees through a comprehensive benefits package. Eligible employees enjoy:

• Competitive compensation
• Medical, dental, and vision insurance with low employee costs
• Company-paid life and disability insurance
• Paid parental leave
• Flexible Spending Accounts
• 401(k) with employer matching
• Generous Paid Time Off, including paid sabbatical leave
• Employee wellness programs
• Professional development and career growth opportunities

Who We Are

Project HOME is a nationally recognized nonprofit organization dedicated to ending homelessness and poverty through integrated housing, healthcare, education, employment, and supportive services. We believe every person deserves dignity, opportunity, and the support needed to thrive. Our employees are united by compassion, respect, and a shared commitment to building stronger, healthier communities.

Equal Opportunity Employer

Project HOME is proud to be an Equal Opportunity Employer. We are committed to creating an inclusive workplace where everyone is treated with dignity and respect. Employment decisions are made without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.

Project HOME conducts background checks, reference checks, and drug screenings on all final candidates as a condition of employment.