Accounts Payable Specialist

Project-Home; Philadelphia (Philadelphia County); Hybrid; USD 52,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with employer matching

Paid time off

Parental leave

Flexible Spending Accounts

Professional development

Job summary

Project HOME is seeking an Accounts Payable Specialist to join our Finance team in Philadelphia. This role handles invoice processing, vendor payments, and recordkeeping to support end-to-end AP operations.

The position is hybrid (up to 3 remote days weekly after 90 days) with compensation of $52,000-$53,846 per year. You’ll collaborate with internal teams and vendors, ensure timely payments, and help improve accounting processes.

Qualifications

• High school diploma or GED or two years of equivalent experience.
• At least one year of experience in an office or customer service environment.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong customer service skills and the ability to work effectively with internal teams and external vendors.

Responsibilities

• Manage the accounts payable cycle, including invoice entry, auditing, payment processing, and electronic recordkeeping.
• Receive, sort, scan, and distribute invoices for Project HOME, Real Estate and Asset Management (REAM), and managed entities.
• Monitor the accounts payable email inbox and respond within 32 hours of receipt.
• Verify that invoices have appropriate approvals and supporting documentation before processing.
• Process payments through checks, ACH, and third-party payment platforms while following established approval procedures.
• Review outstanding invoices and purchase orders weekly, following up on approvals pending for five or more business days.
• Maintain accurate vendor records, including contact information, W-9 forms, 1099 information, and electronic payment details.
• Respond to vendor inquiries and resolve invoice discrepancies and payment issues.
• Partner with internal departments to ensure timely and accurate vendor payments.

Skills

Attention to detail

Organizational skills

Written communication

Verbal communication

Time management

Customer service

Education

High school diploma or GED

Tools

Blackbaud Financial Edge

Yardi

Excel

Microsoft Office

Job description

At Project HOME, our financial operations play an important role in supporting our mission to end homelessness and poverty. We're seeking an organized, detail-oriented Accounts Payable Specialist to join our Finance team and help ensure the accurate and timely processing of payments across the organization.

In this role, you'll manage invoice processing, coordinate vendor payments, maintain financial records, and support year-end reporting and audits. You'll work closely with internal teams and external vendors to resolve payment inquiries, maintain accurate documentation, and identify opportunities to improve accounting processes.

• Location: JBJ Soul Homes, 1415 Fairmount Avenue, Philadelphia, PA 19130
• Schedule: Monday-Friday | Hybrid, eligible for up to 3 remote days per week after the first 90 days of employment
• Compensation: $52,000-$53,846 annually, based on experience

What You'll Do

Accounts Payable Processing

• Manage the accounts payable cycle, including invoice entry, auditing, payment processing, and electronic recordkeeping.
• Receive, sort, scan, and distribute invoices for Project HOME, Real Estate and Asset Management (REAM), and managed entities.
• Monitor the accounts payable email inbox and ensure invoices are addressed within 32 hours of receipt.
• Verify that invoices have appropriate approvals and supporting documentation before processing.
• Process payments through checks, ACH, and third-party payment platforms while following established approval procedures.
• Review outstanding invoices and purchase orders weekly, following up on approvals pending for five or more business days.
• Maintain accurate vendor records, including contact information, W-9 forms, 1099 information, and electronic payment details.
• Respond to vendor inquiries and resolve invoice discrepancies and payment issues.
• Partner with internal departments to ensure timely and accurate vendor payments.

Audit and Tax Support

• Assist the accounting team with year-end accruals and proper financial reporting cutoffs.
• Prepare schedules and supporting documentation for annual financial audits.
• Prepare annual Form 1099s for applicable vendors and coordinate their review and filing.

Process Improvement

• Evaluate accounting and payroll-related processes to identify opportunities for improved efficiency and accuracy.
• Recommend process improvements to the Accounting Manager.
• Perform additional responsibilities as assigned.

What You'll Need

• High school diploma or GED, or two years of equivalent experience.
• At least one year of experience in an office or customer service environment.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong customer service skills and the ability to work effectively with internal teams and external vendors.

What You May Bring

• Knowledge of financial month-end close procedures and journal entry processes.
• Experience using Blackbaud Financial Edge or Yardi accounting software.
• Intermediate to advanced Microsoft Excel skills.
• Proficiency in Microsoft Office applications.

What We Offer

Project HOME is committed to supporting the well-being of our employees through a comprehensive benefits package. Eligible employees enjoy:

• Competitive compensation
• Medical, dental, and vision insurance with low employee costs
• Company-paid life and disability insurance
• Paid parental leave
• Flexible Spending Accounts
• 401(k) with employer matching
• Generous Paid Time Off, including paid sabbatical leave
• Employee wellness programs
• Professional development and career growth opportunities

Who We Are

Project HOME is a nationally recognized nonprofit organization dedicated to ending homelessness and poverty through integrated housing, healthcare, education, employment, and supportive services. We believe every person deserves dignity, opportunity, and the support needed to thrive. Our employees are united by compassion, respect, and a shared commitment to building stronger, healthier communities.

Equal Opportunity Employer

Project HOME is proud to be an Equal Opportunity Employer. We are committed to creating an inclusive workplace where everyone is treated with dignity and respect. Employment decisions are made without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.

Project HOME conducts background checks, reference checks, and drug screenings on all final candidates as a condition of employment.