Accounts Payable Specialist

Ardent Credit Union; Philadelphia (Philadelphia County); Sur place; USD 52 000 - 78 000; Plein temps

Résumé du poste

Ardent Credit Union is seeking an Accounts Payable Specialist to manage the full-cycle AP process, ensuring accurate invoicing, timely payments, and proper coding to the general ledger. You will support the CAO and Assistant Controller with routine accounting tasks and special projects.

This role emphasizes vendor relationships, internal controls, regulatory compliance, and daily reconciliation of vendor statements.

Qualifications

• 1–3+ years of accounts payable or general accounting experience.
• Strong understanding of accounting principles and internal controls.
• Experience with accounting software and Microsoft Excel.

Responsabilités

• Process high-volume invoices with accuracy and proper approvals.
• Process employee reimbursements and internal corporate card payments.
• Maintain and reconcile vendor cash accounts and payments.
• Prepare and execute weekly check runs and ACH payments.
• Reconcile AP GL accounts daily and pre-paid schedules.
• Maintain vendor records including W-9s and terms.
• Prepare 1099 filings and respond to vendor inquiries.
• Assist with audits and daily branch or general ledger reconciliations.

Connaissances

Attention to detail

Organizational skills

Time management

Independent worker

Team player

Internal controls

Excel

Formation

Associate or bachelor’s degree in accounting or Finance

High School Diploma or equivalent

Outils

Accounting software

Description du poste

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process for the credit union, ensuring timely and accurate processing of invoices, payments, and expense reports. This role supports the financial integrity of the organization while maintaining strong vendor relationships and adherence to internal controls and regulatory requirements. Additionally, this position will also assist the CAO and Assistant Controller in a variety of accounting and clerical functions as well as special projects as needed.

Essential Functions

• 1. Process high-volume invoices, ensuring accuracy, proper approvals, and coding to the general ledger
• 2. Process of employee reimbursements
• 3. Process internal corporate card payments
• 4. Maintain and reconcile the vendor cash account for automatic payments
• 5. Prepare and execute weekly check runs, and ACH payments
• 7. Prepare and maintain pre-paid schedule and prepare end of month entry
• 8. Maintain vendor records, including W-9s and payment terms
• 9. Prepare and submit 1099 filings
• 10. Reconcile vendor statements and resolve discrepancies in a timely manner
• 11. Monitor accounts to ensure payments are up to date and in compliance with policies
• 12. Respond to vendor inquiries and maintain positive relationships
• 13. Support internal and external audits by providing documentation and explanations

Other Duties

• 1. Manage expired cashier checks
• 2. Settlement and reconciliation of ATM machines
• 3. Cash management for ATM cash orders
• 4. Settlement of daily ATM cash and check deposits
• 5. Assist with general ledger and cash reconciliations
• 6. Assist with daily branch settlement
• 7. Perform other duties as required

General Purpose

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process for the credit union, ensuring timely and accurate processing of invoices, payments, and expense reports. This role supports the financial integrity of the organization while maintaining strong vendor relationships and adherence to internal controls and regulatory requirements. Additionally, this position will also assist the CAO and Assistant Controller in a variety of accounting and clerical functions as well as special projects as needed.

Essential Functions

• 1. Process high-volume invoices, ensuring accuracy, proper approvals, and coding to the general ledger
• 2. Process of employee reimbursements
• 3. Process internal corporate card payments
• 4. Maintain and reconcile the vendor cash account for automatic payments
• 5. Prepare and execute weekly check runs, and ACH payments
• 6. Reconcile AP general ledger accounts daily
• 7. Prepare and maintain pre-paid schedule and prepare end of month entry
• 8. Maintain vendor records, including W-9s and payment terms
• 9. Prepare and submit 1099 filings
• 10. Reconcile vendor statements and resolve discrepancies in a timely manner
• 11. Monitor accounts to ensure payments are up to date and in compliance with policies
• 12. Respond to vendor inquiries and maintain positive relationships
• 13. Support internal and external audits by providing documentation and explanations

Other Duties

• 1. Manage expired cashier checks
• 2. Settlement and reconciliation of ATM machines
• 3. Cash management for ATM cash orders
• 4. Settlement of daily ATM cash and check deposits
• 5. Assist with general ledger and cash reconciliations
• 6. Assist with daily branch settlement
• 7. Perform other duties as required

Qualifications

Job Requirements (Education/Experience)

• 1. High School Diploma or equivalent.
• 2. Associate or bachelor’s degree in accounting, Finance, or related field preferred
• 3. 1-3+ years of accounts payable or general accounting experience (financial institution experience a plus)
• 4. Strong understanding of accounting principles and internal controls
• 5. Experience with accounting software, and Microsoft Excel
• 6. High attention to detail and accuracy
• 7. Strong organizational and time management skills
• 8. Ability to work independently and collaboratively in a team environment