Accounts Payable Specialist

Ardent-Federal-Credit-Union; Philadelphia (Philadelphia County); On-site; USD 48,000 - 65,000; Full time

Job summary

Ardent-Federal-Credit-Union in Philadelphia seeks an Accounts Payable Specialist to manage full-cycle AP, process invoices, reimbursements, and vendor payments, ensuring accuracy and compliance.

You will maintain vendor records, run weekly check runs and ACH payments, reconcile ledgers daily, and support audits. 1-3+ years in AP or accounting and proficiency with Excel are preferred.

Qualifications

• High School Diploma or equivalent; associate or bachelor's preferred.
• 1-3+ years accounts payable or general accounting experience.
• Experience with accounting software and Microsoft Excel.
• Strong understanding of accounting principles and internal controls.
• Attention to detail and accuracy.
• Ability to work independently and collaboratively in a team environment.

Responsibilities

• Process high-volume invoices with proper approvals and GL coding.
• Handle employee reimbursements and internal corporate card payments.
• Maintain and reconcile vendor cash accounts for auto payments.
• Prepare weekly check runs and ACH payments.
• Reconcile AP GL accounts daily.
• Maintain vendor records, W-9s, and payment terms.
• Prepare 1099 filings.
• Respond to vendor inquiries and resolve discrepancies.
• Support audits with documentation and explanations.

Skills

Accounts payable

General accounting

Microsoft Excel

Attention to detail

Time management

Independent work

Team collaboration

Education

Associate or Bachelor's degree in accounting/Finance

Tools

Accounting software

Job description

General Purpose:The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process for the credit union, ensuring timely and accurate processing of invoices, payments, and expense reports. This role supports the financial integrity of the organization while maintaining strong vendor relationships and adherence to internal controls and regulatory requirements. Additionally, this position will also assist the CAO and Assistant Controller in a variety of accounting and clerical functions as well as special projects as needed.Essential Functions:1. Process high-volume invoices, ensuring accuracy, proper approvals, and coding to the general ledger2. Process of employee reimbursements3. Process internal corporate card payments4. Maintain and reconcile the vendor cash account for automatic payments5. Prepare and execute weekly check runs, and ACH payments6. Reconcile AP general ledger accounts daily7. Prepare and maintain pre-paid schedule and prepare end of month entry8. Maintain vendor records, including W-9s and payment terms9. Prepare and submit 1099 filings10. Reconcile vendor statements and resolve discrepancies in a timely manner11. Monitor accounts to ensure payments are up to date and in compliance with policies12. Respond to vendor inquiries and maintain positive relationships13. Support internal and external audits by providing documentation and explanationsOther Duties:1. Manage expired cashier checks2. Settlement and reconciliation of ATM machines3. Cash management for ATM cash orders4. Settlement of daily ATM cash and check deposits5. Assist with general ledger and cash reconciliations6. Assist with daily branch settlement7. Perform other duties as requiredJob Requirements (Education/Experience):1. High School Diploma or equivalent.2. Associate or bachelor’s degree in accounting, Finance, or related field preferred3. 1-3+ years of accounts payable or general accounting experience (financial institution experience a plus)4. Strong understanding of accounting principles and internal controls5. Experience with accounting software, and Microsoft Excel6. High attention to detail and accuracy7. Strong organizational and time management skills8. Ability to work independently and collaboratively in a team environment