Accounts Payable Administration

JM Chandler Dream Builders; Philadelphia (Philadelphia County); On-site; USD 36,000 - 42,000; Full time

Job summary

Philadelphia Housing Authority seeks an Accounts Payable Administrator for a fixed-term assignment in Philadelphia, PA.

Under supervision, you will analyze, verify, and reconcile AP records, handle payable operations in automated systems, ensure compliance with PHA and HUD guidelines, and coordinate with departments.

Schedule: 35 hours/week, 9 AM–5 PM, duration 09/01/2024–03/31/2025, located at 2013 Ridge Ave, Philadelphia.

Qualifications

• Knowledge of GAAP and public sector accounting principles.
• Ability to review and analyze financial records and reports.
• Strong communication skills, both written and verbal.
• Experience coordinating with multiple departments.
• Proficiency with standard office software and accounting systems.

Responsibilities

• Under general supervision, analyzes, verifies, and reconciles accounts payable records and may perform related duties.
• Plans, organizes, and participates in AP operational activities using automated financial and procurement systems.
• Analyzes and maintains automated data and implements policies to ensure data security and integrity.
• Coordinates with various departments and maintains records for account payables.
• Reviews final documents in vendor close out packages for accuracy and payment to vendors.
• Ensures compliance with PHA and HUD guidelines in invoice payments.

Skills

Accounting rules knowledge

Financial analysis

Communication skills

Interdepartmental coordination

PC literacy

Education

Bachelor's Degree in Accounting/Finance

Tools

Accounting software

Public Housing records systems

Job description

Philadelphia, Pennsylvania, United States OMNIA partners

$ 20.00 - 20.00 (US Dollar)

About the job Accounts Payable Administration

If you post this job on a job board, please do not use company name or salary. Experience level: Associate Experience required: 2 Years Education level: Bachelors degree Job function: Accounting/Auditing Industry: Government Administration Pay rate : View hourly payrate Total position: 1 Relocation assistance: No Visa sponsorship eligibility: No

Estimated Regular Hours/Week: 35
Duration: 09/01/2024 to 03/31/2025
Contractor's Work Location: Philadelphia Housing Authority (2013 Ridge Avenue, Philadelphia, PA 19121)
Shift: 1st (9 AM to 5 PM)

Job Summary

• Under general supervision, analyzes, verifies, and reconciles accounts payable records and may perform related duties as required or assigned.
• Plans, organizes, and participates in the accounts payable operational activities using automated financial and procurement systems.
• Analyzes and maintains automated data and implementing policies and procedures that ensure the security and integrity of automated data.
• Coordinates with various departments and maintains records for account payables.
• Reviews final documents in vendor close out packages for accuracy and payment to vendor
• Participates in analysis of accounts payable activities and provides technical advice, as needed.
• Ensures that all PHA and HUD guidelines have been followed in the payment of invoices to vendors and suppliers.
• Maintains absolute confidentiality of work-related issues and PHA information; performs related duties and responsibilities as assigned.

Required Skill in:

• Interpreting and applying state and Federal accounting rules and regulations, and PHA policies.
• Reviewing and analyzing financial records and reports.
• Interacting with people of different social, economic, and ethnic backgrounds.
• Establishing and maintaining effective working relationships with co-workers.
• Operating a personal computer utilizing standard and specialized software.
• Communicating effectively verbally and in writing.

Required Knowledge of:

• Generally Accepted Accounting and Auditing Principles for public sector financial administration.
• Methods, procedures, and standards for Public Housing record keeping and records management.
• Education Required
• A Bachelors Degree in Accounting, Finance, or a related field; AND one (1) or more years of experience in financial management or analysis, including government housing programs; OR an equivalent combination of education, training and experience.