Accounts Payable Specialist

Evolution; Philadelphia (Philadelphia County); On-site; USD 38,000 - 48,000; Full time

Job summary

Evolution is seeking a detail-oriented, entry-level Accounts Payable Specialist to join our finance team in Philadelphia. You will support full-cycle AP, enter invoices, perform vendor matching, and help maintain strong vendor relationships in a collaborative environment.

Ideal candidates have basic accounting exposure, strong Excel skills, and familiarity with ERP systems; associate or bachelor’s degree preferred but not required.

Qualifications

• High school diploma required; an Associate’s or Bachelor's degree in Accounting, Finance, or related field preferred but not required.
• Experience in accounts payable or bookkeeping is a plus.
• Proficiency with Excel and familiarity with common ERP systems is expected.

Responsibilities

• Process daily vendor invoices and credit memos with high accuracy.
• Perform 2-way or 3-way matching against POs and receiving documents.
• Assist in weekly payment runs (checks, ACH, wire transfers) to vendors.
• Respond to vendor inquiries and reconcile statements; resolve discrepancies."
• Maintain organized filing systems for AP documentation and approvals.
• Support audits by compiling documentation and schedules as needed.
• Assist with month-end close procedures and other finance tasks as needed.

Skills

Excel

Attention to detail

Communication skills

Time management

Education

High school diploma

Associate/Bachelor preferred

Tools

QuickBooks

NetSuite

SAP

Job description

Job Summary

We are seeking a detail-oriented, driven, and analytical entry-level Accounts Payable Specialist to join our growing finance team. In this role, you will be responsible for assisting with the full-cycle accounts payable process, ensuring accurate and timely processing of vendor invoices, and maintaining strong vendor relationships. This is an excellent opportunity for an aspiring accounting professional looking to build a solid foundation in corporate finance within a collaborative and supportive environment.

Key Responsibilities

• Invoice Processing: Receive, review, and enter daily vendor invoices and credit memos into the accounting system with high accuracy.
• Matching & Verification: Perform 2-way or 3-way matching of invoices against purchase orders and receiving documents to ensure accuracy.
• Payment Preparation: Assist in preparing weekly payment runs (checks, ACH, wire transfers) and ensure timely vendor disbursements.
• Vendor Management: Respond to vendor inquiries, reconcile vendor statements, and resolve billing discrepancies or disputes professionally.
• Record Keeping: Maintain organized physical and digital filing systems for all accounts payable documentation, receipts, and approvals.
• Audit & Compliance: Support internal and external audits by pulling documentation and preparing requested schedules.
• Ad-Hoc Projects: Assist the finance and accounting team with month-end close procedures and other administrative finance tasks as needed.

Experience

Relevant experience in accounts payable, bookkeeping, or general accounting (internships and relevant coursework will be considered).

Education

High school diploma required; an Associate’s or Bachelor’s degree in Accounting, Finance, or a related field is preferred, but not required.

Technical Skills

Proficiency in Microsoft Excel (VLOOKUPs, basic formulas) and general spreadsheet usage. Familiarity with accounting software/ERP systems (e.g., QuickBooks, NetSuite, SAP, or similar) is a plus.

Soft Skills

Exceptional attention to detail and high degree of accuracy.Strong verbal and written communication skills for effective vendor interaction.Strong time-management skills with the ability to meet strict processing deadlines.High level of integrity and discretion when handling sensitive financial data.