Accounts Payable Specialist

PACE Staffing Alternatives; St. Louis (MO); On-site; USD 42,000 - 65,000; Full time

Job summary

PACE Staffing Alternatives is seeking an Accounts Payable professional to process invoices, maintain records, and ensure timely payments. You will review, code, and document invoices, match to POs, and respond to vendor inquiries while supporting month-end close.

Ideal candidates have 2+ years of AP or related accounting experience, strong detail orientation, and proficiency in Excel and ERP systems. This full-time role is on-site in St.

Qualifications

• High school diploma or equivalent required.
• 2+ years of accounts payable or general accounting experience preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong analytical and problem-solving abilities.
• Proficiency with Microsoft Office, particularly Excel.
• Experience with accounting or ERP software preferred.
• Strong written and verbal communication skills.
• Ability to work independently and manage multiple priorities and deadlines.
• Ability to maintain confidentiality and handle sensitive financial information.
• Strong customer service skills and ability to communicate effectively with vendors and internal departments.

Responsibilities

• Process invoices accurately and efficiently, ensuring proper coding, approvals, and documentation.
• Review invoices for accuracy, completeness, and compliance with company policies.
• Match invoices with purchase orders, receipts, and other supporting documentation.
• Enter and maintain accounts payable information in the accounting system.
• Process payments and ensure vendors are paid accurately and on time.
• Reconcile vendor statements and resolve discrepancies or payment issues.
• Maintain accurate and organized accounts payable records and documentation.
• Respond to vendor inquiries regarding invoices, payments, and account balances.
• Assist with month-end and year-end closing activities.
• Prepare reports and maintain accurate accounts payable records.
• Monitor outstanding invoices and assist with resolving past-due items.
• Assist with audits by providing requested documentation and account information.
• Maintain confidentiality of financial and company information.
• Identify opportunities to improve accounts payable processes and efficiency.
• Perform other accounting and administrative duties as assigned.

Skills

Attention to detail

Organizational skills

Time management

Analytical thinking

Communication skills

Independent work

Confidentiality

Vendor communication

Education

High school diploma or equivalent

Associate or bachelor’s degree in accounting/finance or related field preferred

Tools

Excel

ERP software

Accounting software

Job description

• Process invoices accurately and efficiently, ensuring proper coding, approvals, and documentation
• Review invoices for accuracy, completeness, and compliance with company policies
• Match invoices with purchase orders, receipts, and other supporting documentation
• Enter and maintain accounts payable information in the accounting system
• Process payments and ensure vendors are paid accurately and on time
• Reconcile vendor statements and resolve discrepancies or payment issues
• Maintain accurate and organized accounts payable records and documentation
• Respond to vendor inquiries regarding invoices, payments, and account balances
• Assist with month-end and year-end closing activities
• Prepare reports and maintain accurate accounts payable records
• Monitor outstanding invoices and assist with resolving past-due items
• Assist with audits by providing requested documentation and account information
• Maintain confidentiality of financial and company information
• Identify opportunities to improve accounts payable processes and efficiency
• Perform other accounting and administrative duties as assigned

Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, or a related field preferred
• 2+ years of accounts payable or general accounting experience preferred
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Strong analytical and problem-solving abilities
• Proficiency with Microsoft Office, particularly Excel
• Experience with accounting or ERP software preferred
• Strong written and verbal communication skills
• Ability to work independently and manage multiple priorities and deadlines
• Ability to maintain confidentiality and handle sensitive financial information
• Strong customer service skills and ability to communicate effectively with vendors and internal departments