Accounts Payable Specialist

KVK Tech, Inc.; Philadelphia (Philadelphia County); On-site; USD 55,000 - 70,000; Full time

Job summary

KVK Tech, Inc. is seeking an Accounts Payable Specialist to manage the full AP cycle in a regulated pharmaceutical manufacturing environment.

You will process invoices, ensure proper approvals, perform 2- and 3-way matching, and execute weekly payment runs while maintaining vendor records and supporting month-end close. The ideal candidate has 3+ years of AP experience, and is proficient in Excel and ERP systems, with strong attention to detail and vendor communication.

Qualifications

• 3+ years of hands-on accounts payable experience in a professional accounting environment.
• Experience in a manufacturing, distribution, or regulated environment strongly preferred (pharmaceutical experience is a plus).
• Demonstrated experience working with invoice approvals, payment processing, and internal control procedures.
• Proficiency in Excel and Outlook; comfortable working with detailed financial data.
• Strong attention to detail and excellent communication with vendors and internal stakeholders.

Responsibilities

• Process vendor invoices and payment requests with accurate approvals and GL coding.
• Perform 2-way and 3-way invoice matching and resolve pricing, quantity, or documentation discrepancies.
• Prepare and execute weekly and ad hoc payment runs (ACH, check, wire).
• Maintain vendor records including terms, banking details, and tax documentation.
• Respond to vendor inquiries and resolve aged or disputed items promptly.
• Monitor AP aging and payment terms to support uninterrupted services.
• Support month-end close activities related to accounts payable.
• Maintain audit-ready records for invoicing, payment, and posting.
• Identify opportunities to improve AP processes and internal controls.

Skills

Accounts payable

Invoice processing

Vendor maintenance

Excel

Attention to detail

Communication

Education

Associate’s degree in Accounting, Finance, or Business Administration

Equivalent combination of education and experience

Tools

ERP systems

Electronic invoice workflows

Job description

The Accounts Payable Specialist is responsible for managing the full accounts payable cycle, ensuring timely, accurate, and compliant processing of vendor invoices and payments. This role plays a critical part in maintaining strong financial controls, supporting vendor relationships, and ensuring accounting accuracy within a regulated pharmaceutical manufacturing environment.

Key Responsibilities:

• Process vendor invoices and payment requests, ensuring accuracy, proper approvals, and correct general ledger coding.
• Perform invoice matching activities (2-way and 3-way matching, as applicable) and resolve discrepancies related to pricing, quantities, or documentation.
• Prepare and execute weekly and ad hoc payment runs, including ACH, check, and wire payments.
• Maintain and update vendor records, including payment terms, remit-to information, banking details, and tax documentation.
• Respond to vendor inquiries and statements; research and resolve aged or disputed items in a timely and professional manner.
• Monitor accounts payable aging and payment terms to support uninterrupted supply and services.
• Support month-end close activities related to accounts payable, including documentation and AP schedules as assigned.
• Maintain organized, audit-ready records supporting invoice approval, payment, and posting activities.
• Identify opportunities to improve accounts payable processes, efficiency, and internal controls.

What We’re Looking For

Experience:

• 3+ years of hands‑on accounts payable experience in a professional accounting environment.
• Experience in a manufacturing, distribution, or regulated environment strongly preferred (pharmaceutical experience is a plus).
• Demonstrated experience working with invoice approvals, payment processing, and internal control procedures.

Education:

• Associate’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and relevant experience will be considered.

Skills & Knowledge:

• Strong working knowledge of accounts payable fundamentals, including invoice processing, matching, payment terms, and vendor maintenance.
• Experience using accounting or ERP systems and electronic invoice workflows.
• Proficiency in Microsoft Excel and Microsoft Outlook; comfortable working with detailed financial data.
• High attention to detail with strong organizational and time-management skills.
• Clear written and verbal communication skills for interaction with vendors and internal stakeholders.
• Ability to handle sensitive financial information with discretion and professionalism.

What We Offer

• Annual merit‑based pay increases
• Automatic enrollment in a 401(k) at 3% pre‑tax with a 50% company match on the first 6% contributed
• Paid Time Off
• 10 paid company holidays
• Comprehensive medical, dental, vision, and life insurance coverage
• Tuition reimbursement for children and childcare expense reimbursement

Schedule

• Full‑time, on‑site position (M-F 8:00 AM - 5:00 PM)