Accounts Payable Specialist

Applied Medical; Rancho Santa Margarita (CA); On-site; USD 31,684 - 41,328; Full time

Benefits offered by this job

Comprehensive benefits package

Training and mentorship opportunities

401(k) with employer match

Generous vacation accrual

Job summary

Applied Medical is looking for an Accounts Payable Specialist in Rancho Santa Margarita, CA. The role involves accurately processing vendor invoices and maintaining financial controls within a fast-paced manufacturing environment. Ideal candidates will have at least three years of accounts payable experience, effective communication skills, and familiarity with SAP. The position offers a competitive hourly wage of $23 - $30 and a comprehensive benefits package, including 401(k) and wellness activities.

Qualifications

• Three or more years of experience in accounts payable and expense reimbursement processing.
• Knowledge of accounts payable processes in manufacturing environments.
• Ability to manage multiple priorities effectively.

Responsibilities

• Process vendor invoices accurately using matching procedures.
• Coordinate with purchasing teams to resolve invoice exceptions.
• Reconcile vendor accounts and ensure timely resolution.

Skills

Accounts payable experience

Effective communication

Adaptability in fast-paced environments

Tools

SAP

Vendor Invoice Management (VIM)

Job description

Applied Medical is a new generation medical device company with a proven business model and commitment to innovation fueled by rapid business growth and expansion. Our company has been developing and manufacturing advanced surgical technologies for over 30 years and has earned a strong reputation for excellence in the healthcare field. Our unique business model, combined with our dedication to delivering the highest quality products, enables team members to contribute in a larger capacity than is possible in typical positions.

Position Description

The Accounts Payable Specialist supports Applied Medical by ensuring accurate, timely processing of vendor invoices and maintaining strong financial controls within a dynamic manufacturing environment. This role contributes directly to operational efficiency and month‑end close accuracy by partnering with purchasing, procurement, and finance teams to resolve discrepancies and reconcile vendor accounts. Working within cross‑functional accounting operations, the accounts payable specialist plays a key role in enterprise financial processes commonly associated with accounts payable analyst, invoice processing specialist, and financial operations specialist roles in manufacturing and enterprise environments.

Key Responsibilities

• Process vendor invoices accurately using two‑way and three‑way matching procedures in accordance with purchasing and accounting requirements.
• Coordinate with buyers and purchasing teams to resolve purchase order discrepancies and invoice exceptions.
• Reconcile vendor accounts by researching variances and ensuring timely resolution of outstanding balances.
• Prepare and post month‑end accruals to support accurate financial reporting and close processes.
• Maintain clear documentation and records to support internal controls, audits, and regulatory requirements.
• Collaborate with cross‑functional finance and operations teams to ensure efficient accounts payable workflows.

Success in This Role Looks Like

• Vendor invoices are processed accurately and on time with minimal rework or exceptions.
• Purchase order and invoice discrepancies are resolved efficiently through effective cross‑functional communication.
• Vendor accounts remain reconciled and current, supporting strong supplier relationships.
• Month‑end close activities are completed on schedule with accurate accruals.
• Accounts payable processes operate smoothly in a fast‑paced manufacturing environment.

Position Requirements

This position requires the following skills and attributes:

• Brings three years or more of experience in accounts payable and expense reimbursement processing.
• Applies working knowledge of accounts payable processes within a manufacturing or industrial environment.
• Uses enterprise resource planning systems, including Systems, Applications, and Products in Data Processing (SAP).
• Communicates effectively through clear verbal and written correspondence with internal and external partners.
• Manages multiple priorities and adapts effectively in a fast‑paced, dynamic work environment.

Preferred

• Brings experience with vendor invoice management automated workflows, including Vendor Invoice Management (VIM).

Benefits

• Competitive compensation range: $23 - 30 / hour based on experience (California)
• Comprehensive benefits package.
• Training and mentorship opportunities.
• On-campus wellness activities.
• Education reimbursement program.
• 401(k) program with discretionary employer match.
• Generous vacation accrual and paid holiday schedule.

Please note that the compensation range may be adjusted in the future, and bonus and incentive compensation plans may apply.

Our total reward package reflects our commitment to employee growth and well-being, as we invest in your development and offer a range of benefits designed to enhance your career and life.

All compensation and benefits are subject to plan documents and written agreements.

Equal Opportunity Employer

Applied Medical is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), or sexual orientation, or any other status protected by federal, state or local laws in the locations where Applied Medical operates.