Accounts Payable Specialist

Empath Health; Palm Harbor, Northern (FL, KY); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Retirement with company match

Wellness programs

5+ weeks PTO

CEU support

Tuition reimbursement

Career advancement

Job summary

Empath Health in Palm Harbor, FL, seeks a detail-oriented Accounts Payable Specialist to join our Finance team on-site. You will ensure invoices are properly approved, coded, and processed promptly, while maintaining accurate records and compliance.

The role emphasizes accurate data entry, timely payments, and strong vendor communication, with a focus on 3-way matching and IRS 1099 readiness. Competitive benefits support your life and well-being.

Qualifications

• High school diploma or GED required.
• 1+ year direct processing experience in a high-volume accounts payable department with basic understanding of accruals and 3-way matching.
• 2+ years in a computerized high-volume AP department preferred.
• Basic understanding of IRS Form W-9 and 1099 reporting requirements.
• Microsoft Excel experience required; additional Office experience preferred.
• Dynamics GP Accounts Payable experience a plus; knowledge of Unclaimed Property regulations.
• Exhibit flexibility, independence, prioritization, organization, adaptability and dependability.

Responsibilities

• Route invoices and check requests to ensure proper approvals and GL coding; follow up if items are not returned to AP within a week.
• Voucher approved invoices and checks into the AP system promptly with correct payment terms.
• Prepare batches for vouchering of claims for the Accounting Team Specialists.
• Research and communicate with vendors regarding invoice discrepancies or concerns.
• Maintain records to ensure regulatory compliance, including IRS 1099 and Unclaimed Property.

Skills

Data entry

3-way matching

Microsoft Excel

Attention to detail

Independent work

Time management

Education

High School Diploma or GED

Tools

Dynamics GP

Job description

**What You'll Do****What You'll Need****Unified in empathy, we serve our communities through extraordinary Full Life Care for All.**Empath Health is a not-for-profit healthcare organization providing **Full Life Care** through a connected network of services across Florida - including hospice, home health, grief care, geriatric primary care, elder care (PACE), HIV and sexual health (EPIC), and dementia support.Full Life Care means caring for the **whole person - body, mind, and spirit - with empathy and dignity.** Our care goes beyond medicine to help people feel seen, supported, and valued at every stage of life.At Empath Health, you'll find **purpose, partnership, and possibility** in a culture where compassion drives excellence and every team member helps make life's journey more meaningful.*Empath Health is committed to complying with all applicable provisions of the Americans with Disabilities Act, as amended (\"ADA\"), and applicable state and local laws. It is Empath Health's policy not to discriminate against any qualified person or applicant with regard to any terms or conditions of employment on the basis of such individual's disability. Consistent with this policy of non-discrimination, Empath Health will provide reasonable accommodations to an individual with a disability, as defined in the ADA or applicable law, who has made Empath Health aware of his/her disability, unless doing so would cause an undue hardship to Empath Health. If you are an applicant and need a reasonable accommodation when applying for job opportunities within Empath Health or to request a reasonable accommodation to utilize Empath Health's online employment application, please contact* *[e-mail].**Workplace Discrimination is Illegal. For more information, please refer to this machine-readable PDF to* *. If viewing in HTML, please see* *in English or* *in Spanish.***Empath Health** is seeking a detail-oriented **Accounts Payable Specialist** to join our **Finance** team**.** In this role, the **Accounts Payable Specialist** is responsible for accurate and timely data entry and payment of all approved invoices and check requests for obligations incurred by Suncoast Caring Community, Inc., and the entities of which it is comprised, and is responsible for certain regulatory compliance preparation as related to the Accounts Payable function.**Location:** **Palm Harbor, fully on-site*** Ensure all invoices and check requests submitted for payment include appropriate levels of approval and general ledger coding appropriate to the department to which the document relates. Route invoices and check requests that do not have proper approvals and general ledger coding to an appropriate individual within the submitting department and maintain a system to ensure that if these returned items are not returned to the Accounts Payable Department for processing within a week follow-up is performed to determine status.* Voucher properly approved and coded invoices and checks requests into the accounts payable system promptly upon receipt and make sure indicated payment terms assigned within the accounts payable system will result in timely payment based on the vendor's indicated payment terms. Submit vouchered batches of invoices and check requests to the Accounts Payable Manager in a timely manner for review and posting to the accounts payable system for inclusion in the appropriate check run.* Prepare batches for vouchering of claims for the Accounting Team Specialists.* Conduct appropriate research and use appropriate invoice numbering format to reduce possibility of duplicative payments to vendors and directly communicate with vendors regarding invoice discrepancies or concerns.* Preparation and maintenance of records necessary to ensure compliance with regulatory requirements, including but not limited to IRS Form 1099 and Unclaimed Property.* **Earn Competitive Pay:** Your skills and contributions are recognized and rewarded.* **Benefits & Wellness:** Medical, dental, vision, life insurance, retirement with company match, plus wellness programs to support your mind and body.* **Industry-Leading PTO:** 5+ weeks to rest, recharge, and live your Full Life.* **Grow Your Career:** CEU support, tuition reimbursement, and advancement opportunities.* **Make a Difference:** Join a mission-driven team dedicated to kindness, compassion, and Full Life Care for All.* Education and/or Experience: High school diploma or general education degree (GED). Minimum of one year direct processing experience in a computerized high-volume accounts payable department with at least a basic understanding of period end accruals and 3-way matching of payables and purchasing documents required. Two or more years of experience in a computerized high-volume accounts payable department is preferred.* Minimum of a basic understanding of IRS Form W-9 and 1099 reporting requirements.* Microsoft Excel experience required and additional Microsoft Office experience preferred.* Dynamics GP (Great Plains) Accounts Payable module experience is a plus as is knowledge of Unclaimed Property regulations.* Exhibit work characteristics such as flexibility, ability to work independently, setting priorities, organizational skills, adaptability and dependability.