Accounts Payable Specialist

Empath Health; Palm Harbor (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Empath Health is seeking an Accounts Payable Specialist to join our Finance team in Palm Harbor, FL. This on-site role focuses on accurate data entry, timely payment processing, and maintaining compliance records for the organization and its affiliates.

The ideal candidate will ensure invoices and check requests are properly approved, coded to GL accounts, and matched with supporting documentation while communicating with vendors to resolve discrepancies.

Qualifications

• Accurate data entry for invoices and payments.
• Ensure proper GL coding and approvals for all documents.
• Maintain regulatory records including 1099 and Unclaimed Property.

Responsibilities

• Process invoices and check requests timely and accurately.
• Research discrepancies with vendors and resolve payment issues.
• Prepare monthly accruals for general ledger closings.

Skills

Data entry

Accounts payable

Vendor communication

Regulatory compliance

Job description

Empath Health is seeking a detail-oriented Accounts Payable Specialist to join our Finance team. In this role, the Accounts Payable Specialist is responsible for accurate and timely data entry and payment of all approved invoices and check requests for obligations incurred by Suncoast Caring Community, Inc., and the entities of which it is comprised, and is responsible for certain regulatory compliance preparation as related to the Accounts Payable function.Location: Fully on-site in Palm Harbor, FLWhat You’ll DoEnsure all invoices and check requests submitted for payment include appropriate levels of approval and general ledger coding appropriate to the department to which the document relatesEnsure accuracy of data entry into the accounts payable system.Obtain appropriate documentation for any new/ vendors changes for the appropriate team.Conduct appropriate research and use appropriate invoice numbering format to reduce possibility of duplicative payments to vendors and directly communicate with vendors regarding invoice discrepancies or concerns.Preparation and maintenance of records necessary to ensure compliance with regulatory requirements, including but not limited to IRS Form 1099 and Unclaimed Property.Prepare monthly accruals related to general ledger closings.Why Join Empath Health?Earn Competitive Pay: Your skills and contributions are recognized and rewarded.Benefits & Wellness: Medical, dental, vision, life insurance, retirement with company match, plus wellness programs to support your mind and body.Industry-Leading PTO: 5+ weeks to rest, recharge, and live your Full Life.Grow Your Career: CEU support, tuition reimbursement, and advancement opportunities.Make a Difference: Join a mission-driven team dedicated to kindness, compassion, and Full Life Care for All.What You'll NeedEnsure all invoices and check requests submitted for payment include appropriate levels of approval and general ledger coding appropriate to the department to which the document relatesEnsure accuracy of data entry into the accounts payable system.Obtain appropriate documentation for any new/ vendors changes for the appropriate team.Conduct appropriate research and use appropriate invoice numbering format to reduce possibility of duplicative payments to vendors and directly communicate with vendors regarding invoice discrepancies or concerns.Preparation and maintenance of records necessary to ensure compliance with regulatory requirements, including but not limited to IRS Form 1099 and Unclaimed Property.Prepare monthly accruals related to general ledger closings.Unified in empathy, we serve our communities through extraordinary Full Life Care for All.Empath Health is a not-for-profit healthcare organization providing Full Life Care through a connected network of services across Florida—including hospice, home health, grief care, geriatric primary care, elder care (PACE), HIV and sexual health (EPIC), and dementia support.Full Life Care means caring for the whole person—body, mind, and spirit—with empathy and dignity. Our care goes beyond medicine to help people feel seen, supported, and valued at every stage of life.At Empath Health, you’ll find purpose, partnership, and possibility in a culture where compassion drives excellence and every team member helps make life’s journey more meaningful.Empath Health is committed to complying with all applicable provisions of the Americans with Disabilities Act, as amended (\"ADA\"), and applicable state and local laws. It is Empath Health's policy not to discriminate against any qualified person or applicant with regard to any terms or conditions of employment on the basis of such individual's disability. Consistent with this policy of non-discrimination, Empath Health will provide reasonable accommodations to an individual with a disability, as defined in the ADA or applicable law, who has made Empath Health aware of his/her disability, unless doing so would cause an undue hardship to Empath Health. If you are an applicant and need a reasonable accommodation when applying for job opportunities within Empath Health or to request a reasonable accommodation to utilize Empath Health's online employment application, please contact [e-mail] Discrimination is Illegal. For more information, please refer to this machine-readable PDF to Know Your Rights: Workplace Discrimination is Illegal. If viewing in HTML, please see Know Your Rights: Workplace Discrimination is Illegal in English or Know Your Rights: Workplace Discrimination is Illegal in Spanish.