Accounts Payable Specialist

LE10005 Empath Payroll Services, LLC; Florida; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive Pay

Benefits & Wellness

PTO 5+ weeks

CEU & Tuition reimbursement

Mission-driven team

Job summary

Empath Health is seeking an Accounts Payable Specialist to join the Finance team on-site in Palm Harbor, FL. You will ensure timely data entry and payment of approved invoices and check requests, with proper GL coding and approvals.

The role requires experience in high-volume AP, Excel proficiency, and knowledge of 1099 reporting. You will coordinate with vendors to resolve discrepancies and maintain regulatory records for compliance.

Qualifications

• Minimum 1 year direct processing in high-volume AP with basic accruals and 3-way matching.
• Two or more years of AP experience preferred.
• Basic understanding of IRS Form W-9 and 1099 reporting requirements.
• Microsoft Excel experience required; other MS Office skills beneficial.
• Dynamics GP AP module experience a plus; knowledge of Unclaimed Property regulations a plus.

Responsibilities

• Process invoices and check requests with proper approvals and GL coding.
• Route items missing approvals/Coding and follow up within 1 week.
• Voucher approved invoices into AP system promptly and ensure timely payment per vendor terms.
• Communicate with vendors regarding invoice discrepancies or concerns.
• Prepare records to ensure regulatory compliance including IRS 1099 and Unclaimed Property.

Skills

Data entry

Attention to detail

Vendor communications

Time management

Excel experience

Education

High school diploma or GED

Tools

Dynamics GP (Great Plains) AP module

1099 reporting knowledge

Job description

Empath Health is seeking a detail-oriented Accounts Payable Specialist to join our Finance team. In this role, the Accounts Payable Specialist is responsible for accurate and timely data entry and payment of all approved invoices and check requests for obligations incurred by Suncoast Caring Community, Inc., and the entities of which it is comprised, and is responsible for certain regulatory compliance preparation as related to the Accounts Payable function. Location: Fully on-site in Palm Harbor, FL

What You’ll Do

Ensure all invoices and check requests submitted for payment include appropriate levels of approval and general ledger coding appropriate to the department to which the document relates. Route invoices and check requests that do not have proper approvals and general ledger coding to an appropriate individual within the submitting department and maintain a system to ensure that if these returned items are not returned to the Accounts Payable Department for processing within a week follow-up is performed to determine status. Voucher properly approved and coded invoices and checks requests into the accounts payable system promptly upon receipt and make sure indicated payment terms assigned within the accounts payable system will result in timely payment based on the vendor’s indicated payment terms. Submit vouchered batches of invoices and check requests to the Accounts Payable Manager in a timely manner for review and posting to the accounts payable system for inclusion in the appropriate check run. Prepare batches for vouchering of claims for the Accounting Team Specialists. Conduct appropriate research and use appropriate invoice numbering format to reduce possibility of duplicative payments to vendors and directly communicate with vendors regarding invoice discrepancies or concerns. Preparation and maintenance of records necessary to ensure compliance with regulatory requirements, including but not limited to IRS Form 1099 and Unclaimed Property.

Why Join Empath Health?

• Earn Competitive Pay: Your skills and contributions are recognized and rewarded.
• Benefits & Wellness: Medical, dental, vision, life insurance, retirement with company match, plus wellness programs to support your mind and body.
• Industry-Leading PTO: 5+ weeks to rest, recharge, and live your Full Life.
• Grow Your Career: CEU support, tuition reimbursement, and advancement opportunities.
• Make a Difference: Join a mission-driven team dedicated to kindness, compassion, and Full Life Care for All.

What You’ll Need

• Education and/or Experience: High school diploma or general education degree (GED).
• Minimum of one year direct processing experience in a computerized high-volume accounts payable department with at least a basic understanding of period end accruals and 3-way matching of payables and purchasing documents required.
• Two or more years of experience in a computerized high-volume accounts payable department is preferred.
• Minimum of a basic understanding of IRS Form W-9 and 1099 reporting requirements.
• Microsoft Excel experience required and additional Microsoft Office experience preferred.
• Dynamics GP (Great Plains) Accounts Payable module experience is a plus as is knowledge of Unclaimed Property regulations.
• Exhibit work characteristics such as flexibility, ability to work independently, setting priorities, organizational skills, adaptability and dependability.

Unified in empathy, we serve our communities through extraordinary Full Life Care for All. Empath Health is a not-for-profit healthcare organization providing Full Life Care through a connected network of services across Florida—including hospice, home health, grief care, geriatric primary care, elder care (PACE), HIV and sexual health (EPIC), and dementia support. Full Life Care means caring for the whole person—body, mind, and spirit—with empathy and dignity. Our care goes beyond medicine to help people feel seen, supported, and valued at every stage of life. At Empath Health, you’ll find purpose, partnership, and possibility in a culture where compassion drives excellence and every team member helps make life’s journey more meaningful.

Empath Health is committed to complying with all applicable provisions of the Americans with Disabilities Act, as amended ("ADA"), and applicable state and local laws. It is Empath Health's policy not to discriminate against any qualified person or applicant with regard to any terms or conditions of employment on the basis of such individual's disability. Consistent with this policy of non-discrimination, Empath Health will provide reasonable accommodations to an individual with a disability, as defined in the ADA or applicable law, who has made Empath Health aware of his/her disability, unless doing so would cause an undue hardship to Empath Health. If you are an applicant and need a reasonable accommodation when applying for job opportunities within Empath Health or to request a reasonable accommodation to utilize Empath Health's online employment application, please contact [e-mail].

Workplace Discrimination is Illegal. For more information, please refer to this machine-readable PDF to Know Your Rights: Workplace Discrimination is Illegal. If viewing in HTML, please see Know Your Rights: Workplace Discrimination is Illegal in English or Know Your Rights: Workplace Discrimination is Illegal in Spanish.

We’re Empath, and We’re Here to Redefine Healthcare Pretty bold statement, we know, but boldness is in our bones. We were founded more than 45 years ago with a transformative belief: that people should have a say in their healthcare. What started as a volunteer movement has transformed into an integrated network composed of thousands of colleagues and volunteers serving tens of thousands of individuals each day. And the best part? We're just getting started. Whether you're into hands-on patient care or more the Excel formula type, we've got a place for you on Team Empath. It takes all of us to provide Full Life Care. Are you ready to join Team Empath?