Accounts Payable Specialist

Koch Office Group an EO Johnson Business Technologies Company; Onalaska (WI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation

401(k) with company match

Medical, dental, and vision insurance

Paid time off and paid holidays

Life and disability insurance

Professional growth and career dev.

Collaborative, team-focused work env.

Stability of a long-standing, family‑&

Job summary

EO Johnson is seeking a detail-oriented Accounts Payable Specialist to manage the full accounts payable process and support smooth financial operations across the organization in Onalaska, Wisconsin.

The role focuses on accurate vendor recordkeeping, invoice processing, and timely payments while maintaining strong vendor relationships and collaborating with Purchasing, Operations, and other departments. A2 years' experience and an associates degree are preferred.

Qualifications

• Two years of accounts payable or related accounting experience
• Experience using ERP or accounting systems
• Strong attention to detail, organization, and accuracy
• Knowledge of three-way matching of purchasing and receiving documents
• Understanding of general ledger accounts and accounting principles
• Excellent communication and interpersonal skills with a customer service mindset
• Proficiency in Microsoft Excel and standard office applications
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Team-oriented approach with willingness to support various accounting responsibilities

Responsibilities

• Set up and maintain vendor records, including W-9s, banking information, payment terms, and tax status
• Process vendor invoices accurately and efficiently while managing invoice approval workflows
• Reconcile vendor accounts and review statements to identify and resolve discrepancies
• Serve as a primary point of contact for vendor inquiries regarding invoices, payments, and account status
• Process vendor payments through approved payment methods, including ACH and checks
• Monitor payment schedules to avoid late fees and maximize available discounts
• Partner with Purchasing, Operations, and other departments to resolve vendor-related issues
• Assist with month-end close activities, including reconciliations, accruals, and AP aging reviews
• Maintain organized, audit-ready accounts payable records and documentation
• Identify opportunities to improve processes, efficiency, and overall AP operations
• Perform other duties as assigned

Skills

Attention to detail

Organization

Communication skills

Problem solving

Multitasking

Education

Associate's degree in Accounting, Finance, or related field

Bachelor's degree in accounting, finance, or related field

Tools

ERP / accounting software

Microsoft Excel

Job description

• Comprehensive benefits package, including:

Ensure Accuracy. Build Vendor Partnerships. Support Business Operations.

EO Johnson is seeking a detail-oriented and customer-focused Accounts Payable Specialist to manage the full accounts payable process and help ensure smooth financial operations across the organization. This role is ideal for an accounting professional who enjoys problem‑solving, collaborating across departments, and maintaining strong vendor relationships.

What You'll Do

• Set up and maintain vendor records, including W-9s, banking information, payment terms, and tax status
• Process vendor invoices accurately and efficiently while managing invoice approval workflows
• Reconcile vendor accounts and review statements to identify and resolve discrepancies
• Serve as a primary point of contact for vendor inquiries regarding invoices, payments, and account status
• Process vendor payments through approved payment methods, including ACH and checks
• Monitor payment schedules to avoid late fees and maximize available discounts
• Partner with Purchasing, Operations, and other departments to resolve vendor-related issues
• Assist with month-end close activities, including reconciliations, accruals, and AP aging reviews
• Maintain organized, audit‑ready accounts payable records and documentation
• Identify opportunities to improve processes, efficiency, and overall AP operations
• Perform other duties as assigned

What We're Looking For

• Associate's degree in Accounting, Finance, or a related field
• Minimum of 2 years of accounts payable or related accounting experience
• Experience using ERP or accounting systems
• Strong attention to detail, organization, and accuracy
• Knowledge of accounts payable processes, including three‑way matching of purchasing and receiving documents
• Basic understanding of general ledger accounts and accounting principles
• Strong problem‑solving skills with the ability to independently research and resolve discrepancies
• Excellent communication and interpersonal skills with a customer service mindset
• Proficiency in Microsoft Excel and standard office applications
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment
• Team‑oriented approach with a willingness to support a variety of accounting‑related responsibilities

Preferred Qualifications

• Bachelor's degree in accounting, finance, or a related field
• 3+ years of accounts payable or related accounting experience

Why Join EO Johnson?

We believe our employees are our greatest asset. When you join EO Johnson, you'll enjoy:

• Competitive compensation
• Comprehensive benefits package, including:
• 401(k) with company match
• Medical, dental, and vision insurance
• Paid time off and paid holidays
• Life and disability insurance
• Opportunities for professional growth and career development
• A collaborative, team‑focused work environment
• The stability of a long‑standing, family‑and‑woman‑owned organization

About EO Johnson

At EO Johnson, we simplify the workday. As a trusted, family‑and‑woman‑owned organization with more than 69 years of experience serving the Midwest, we provide technology solutions that help businesses work smarter and more efficiently.

Our offerings include office technology solutions, managed IT services, managed print services, secure document management, business communications solutions, and production print. Through exceptional service and trusted partnerships, we help organizations create better workplace experiences and achieve their business goals.

Equal Employment Opportunity

EO Johnson is committed to equal employment opportunity for all applicants and employees without regard to race, creed, color, religion, gender, age, national origin, disability, military service, protected veteran status, genetic information, sexual orientation, gender identity, or any other characteristic protected by applicable law. We are strongly committed to this policy and believe in the concept and spirit of the law..