Accounts Payable Specialist

Magnify; Norfolk (VA); Presencial; USD 45.000 - 65.000; Jornada completa

Descripción de la vacante

Magnify is seeking an Accounts Payable Coordinator to organize vendor payments and maintain accurate financial records in a busy accounting environment.

You will process invoices, perform three-way matching, and support month-end close in a full-time, contract-to-hire role in the Norfolk area. Strong Excel and ERP familiarity are a plus.

Formación

• Experience in accounts payable, invoice processing, or general accounting support.
• Knowledge of three-way matching, purchase orders, vendor invoices, and payment processing.
• Experience reviewing vendor statements, reconciling accounts, and resolving billing discrepancies.
• Familiarity with accounting software or ERP systems and proficiency with Microsoft Excel.
• Strong organizational skills and attention to detail when managing multiple invoices and payment deadlines.
• Effective communication with vendors, purchasing teams, and internal accounting staff.
• Experience in distribution/high-volume purchasing environment is a plus.

Responsabilidades

• Process vendor invoices, ensuring accurate coding, documentation, and timely entry into the accounting system.
• Review and match invoices against purchase orders and receiving documentation to verify pricing, quantities, and approvals.
• Assist with preparing and processing vendor payments, including checks, ACH transactions, and other approved payment methods.
• Reconcile vendor statements, investigate outstanding balances, and resolve invoice or payment discrepancies.
• Communicate with vendors regarding payment inquiries, missing invoices, account balances, and billing adjustments.
• Collaborate with purchasing, inventory, and accounting teams to address discrepancies and maintain accurate financial records.
• Support month-end closing activities, including accounts payable reconciliations, accruals, and preparation of supporting documentation.
• Maintain organized accounts payable records, monitor upcoming payment deadlines, and identify opportunities to improve processing accuracy and efficiency.

Conocimientos

Accounts payable

Invoice processing

Three-way matching

Vendor invoices

Payment processing

Excel

Communication skills

Organization

Herramientas

ERP systems

Microsoft Excel

Descripción del empleo

Magnify is looking for an Accounts Payable Coordinator who enjoys keeping financial operations organized, working with vendors, and ensuring payments are processed accurately and on time. If you're detail-oriented, comfortable managing invoices, and enjoy being part of a busy accounting environment, this could be a great opportunity.

You'll have the opportunity to support the accounting operations of an established distribution business, helping manage vendor payments, resolve invoice discrepancies, and maintain accurate financial records. Your attention to detail and ability to manage competing priorities will contribute to the efficiency of daily accounting activities.

If you're looking for a full-time, contract-to-hire opportunity where you can put your accounting skills to work and make a meaningful contribution, we'd like to talk!

You might be a great fit if you have:

• Previous experience in accounts payable, invoice processing, or general accounting support.
• Knowledge of three-way matching, purchase orders, vendor invoices, and payment processing.
• Experience reviewing vendor statements, reconciling accounts, and resolving billing discrepancies.
• Familiarity with accounting software or ERP systems and proficiency with Microsoft Excel.
• Strong organizational skills and attention to detail when managing multiple invoices and payment deadlines.
• Effective communication skills with the ability to work professionally with vendors, purchasing teams, and internal accounting staff.
• Additional experience that will help you STAND OUT: Experience supporting accounts payable in a distribution, wholesale, inventory-based, or high-volume purchasing environment.

What you’ll actually DO:

• Process vendor invoices, ensuring accurate coding, documentation, and timely entry into the accounting system.
• Review and match invoices against purchase orders and receiving documentation to verify pricing, quantities, and approvals.
• Assist with preparing and processing vendor payments, including checks, ACH transactions, and other approved payment methods.
• Reconcile vendor statements, investigate outstanding balances, and resolve invoice or payment discrepancies.
• Communicate with vendors regarding payment inquiries, missing invoices, account balances, and billing adjustments.
• Collaborate with purchasing, inventory, and accounting teams to address discrepancies and maintain accurate financial records.
• Support month-end closing activities, including accounts payable reconciliations, accruals, and preparation of supporting documentation.
• Maintain organized accounts payable records, monitor upcoming payment deadlines, and identify opportunities to improve processing accuracy and efficiency.

About Magnify:

At Magnify, we believe great hiring requires more than matching keywords on a resume. Our team takes the time to understand both the opportunity and the person behind the experience so candidates know what they’re walking into—and clients know who they’re bringing onto their team. Our Magnify Certification™ process goes beyond the traditional interview by focusing on demonstrated capabilities, communication, and real-world alignment with the work.

Magnify is an equal opportunity employer. Employment decisions are based on qualifications, merit, and business needs. We consider qualified applicants without regard to legally protected characteristics and are committed to providing reasonable accommodations throughout the hiring process. To learn more about firm visit, www.MagnifyYourTalent.com.

“Magnify - Because Great Hiring Requires More Than Good Resumes!”