Accounts Payable Specialist

Addition Management; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Savings Bank in NYC seeks an Accounts Payable Accountant to join the team. You will manage AP operations, code invoices, process payments, and maintain vendor records, ensuring accuracy and compliance with policies.

You’ll support budgeting, variance analysis, and month-end close activities, building strong cross-functional relationships and driving efficiency in AP workflows.

Qualifications

• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to analyze financial information (variance analysis).
• Knowledge of reconciliation of accounts.

Responsibilities

• Perform accounts payable operations accurately and efficiently while following AP policies.
• Code AP invoices for payment and ensure proper general ledger coding.
• Prepare and process AP checks and ACH payments; maintain vendor files.
• Prepare AP journal entries and reconcile related GL accounts.
• Resolve outstanding AP items; communicate with stakeholders and research issues.
• Assist during budget cycles and variance analysis; document supporting information.
• Identify and implement improvements to AP processes; support automation.
• Create/update AP procedures and assist internal audit as needed.

Skills

MS Office Proficiency

AP analysis

Vendor reconciliation

Communication skills

Education

Bachelor's degree in Accounting/Finance or equivalent

Job description

NYC based Savings Bank seeks an Accounts Payable Accountant to join their Team!

Responsibilities

• Perform accounts payable operations accurately and efficiently. Ensuring AP policies and procedures are followed and updated (authorized signature, identify approval limits, etc). Research variances between invoices, payments and vendor contracts.
• Code AP invoices accurately for payment. Analyze AP invoices accurately and efficiently for proper accounting treatment, General ledger coding for P&L, prepaid, fixed asset, accrual, cost center, and taxes.
• Prepare and process accounts payable checks and fund ACH payments. Maintain vendor files and contracts. Monitor expense accounts to ensure payments are up-to-date and process accruals when needed
• Prepare AP journal entries, funding and reconcile payments, invoices, contracts, and AP related GL accounts
• Resolve outstanding AP items. Communicate and work effectively with others to research AP issues; clearly defining action needed and following up on resolutions. Provide internal customer service for inquiries regarding invoice/payment status
• Assist during annual budget, quarterly forecasts and monthly variance analysis. Perform analytics on monthly changes and actual vs. budget. Ability to extract information from various source systems to document support.
• Analyze AP process and implement ways to increase efficiency. Communicates effectively with others to resolve AP system or process issues, recommend improvements or system enhancements. Automate AP workflows in a paperless environment.
• Create/update AP procedures. Communicate and implement changes in policies and procedures.
• Assist Internal Audit for AP related areas, special projects and backup for other accounting and finance functions
• Order stationary printing, office supplies, online postage and maintain petty cash

Qualifications

• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to analyze financial information (variance analysis)
• Knowledge of reconciliation of accounts
• Bachelor's degree in Accounting, Finance or Management (or equivalent combination of education and experience)
• 3-5 Years of full cycle accounts payable experience