Accounts Payable Specialist

Partnership Employment; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Partnership Employment is seeking an AP/Finance Assistant for a nonprofit human services organization serving families affected by homelessness. This fully onsite role supports the Finance Department across 17+ facilities and city-funded contracts, balancing routine admin tasks with essential accounting work within a small, fast-paced team.

The position emphasizes vendor management, accounts payable, and payroll support, requiring strong communication and high attention to detail.

Qualifications

• Strong written and verbal communication skills.
• High attention to detail and organizational skills.
• Proficiency in Intuit/QuickBooks Enterprise and Microsoft Office Suite.
• Prior experience in accounts payable, payroll support, or vendor/invoice management preferred.

Responsibilities

• Process and track vendor invoices; confirm delivery/completion of open invoices across 17+ entities.
• Maintain vendor records, pricing data, and communicate with AR representatives.
• Record and audit monthly expense invoices for a city funding source (Department of Homeless Services).
• Support bi-weekly payroll processing and follow up on missing timekeeping documentation.
• Maintain petty cash tracking, check stubs, and financial filing systems.
• Review purchase orders prior to approval and assist with inventory/supply research.
• Handle general office duties (phones, email, mail, filing) to support the Finance team.

Skills

Written communication

Attention to detail

Proficient in QuickBooks

Microsoft Office Suite

Tools

QuickBooks Enterprise

Microsoft Office

Job description

About the Role

A nonprofit human services organization serving families impacted by homelessness is seeking an AP/Finance Assistant to support its Finance Department across 17+ facilities and city-funded contracts. This role is heavily weighted toward accounts payable and vendor management, with additional support for payroll and general finance administration. The ideal candidate is detail-oriented, comfortable balancing routine administrative tasks with more critical accounting work, and able to work well within a small, fast-paced team.

Key Responsibilities

• Process and track vendor invoices; research and confirm delivery/completion of open invoices across 17+ entities
• Maintain vendor records, pricing data, and communicate regularly with AR representatives
• Record and audit monthly expense invoices for a city funding source (Department of Homeless Services), including documentation uploads to city databases
• Support bi-weekly payroll processing, including maintaining payroll system accuracy and following up on missing timekeeping documentation
• Maintain petty cash tracking, check stubs, and financial filing systems
• Review purchase orders prior to approval and assist with inventory/supply research
• Handle general office duties (phones, email, mail, filing) as needed to support the Finance team

Qualifications

• Strong written and verbal communication skills
• High attention to detail and organizational skills
• Proficiency in Intuit/QuickBooks Enterprise and Microsoft Office Suite
• Prior experience in accounts payable, payroll support, or vendor/invoice management preferred
• Comfortable working across both administrative and accounting-focused tasks
• Must be able to report to work during emergencies (essential employee designation)
• Must be able to commute to Brooklyn, NY (11209) daily; this is a fully onsite position