Accounts Payable Specialist

Neighborhood Association for Inter-Cultural Affairs; New York (NY); On-site; USD 60,000; Full time

Job summary

A leading non-profit organization in New York is seeking an Accounts Payable Specialist. The role involves managing invoices, processing payments, and maintaining financial records. Candidates should have a degree in Accounting and experience in accounts payable. This full-time position offers a competitive salary and benefits package.

Benefits

Comprehensive Health, Dental and Vision Benefits

403(b) Retirement Savings Plans

Loan Forgiveness Programs

Paid Holidays and Vacation

Employee Assistance Program support (EAP)

Qualifications

• 1-3 years A/P experience required.
• Knowledge in QuickBooks and Accounts Payable module.

Responsibilities

• Match invoices to purchase orders and packing slips.
• Enter invoice information into QuickBooks.
• Prepare reimbursements for employees.

Skills

Analytical

Communication

Organizing

Math

Education

Bachelor’s Degree in Accounting

Associates Degree in Accounting

Tools

QuickBooks

Job description

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Neighborhood Association for Inter-Cultural Affairs provided pay range

This range is provided by Neighborhood Association for Inter-Cultural Affairs. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $60,000.00/yr

Title: Accounts Payable Specialist

Location: Bronx, New York

FLSA Classification: Full-time, Non-exempt

Role Summary: The Accounts Payable Specialist completes payments and controls expenses by receiving, processing, verifying and reconciling invoices. Collect vendor’s tax information for those that receive 1099. Accounts Payable position requires Skills in Computers, Math, Analytical, Communication and Organizing.

Primary Job Responsibilities/Duties

• Match all invoices to purchase order and packing slip.
• Review current invoices against vendor’s payment history.
• Review all invoices for appropriate documentation and approval prior to payment of multiple sites.
• Enter invoice information into QuickBooks and ensure all coding is correct.
• Charges expenses to proper accounts and correct program (site) by analyzing invoice/expense reports; recording entries.
• File all invoices accordingly by site, vendor and also scan a copy of supporting documents into network system.
• Mail out payments to vendors.
• Priorities on utilities and process scheduled monthly payment over the phone or online.
• Enter all payment information into QuickBooks after setting up electronic payment.
• Prepare Reimbursements for employees by receiving and verifying expense reports
• Records need to be maintained in constant audit readiness.
• Protects organization's value by keeping all information confidential.
• Solve issues regarding accounts payable in timely and prompt manner.
• All other duties as assigned
  
  

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift and carry up to 15 pounds.
• Must be able to travel to multiple NYC sites as needed.
  
  

Work Environment / Schedule Requirements

• Office setting with regular exposure to computer screens and moderate noise levels.
• May be required to work shifts, including evenings or night tours and/or Saturdays, Sundays and holidays with holiday pay differential.
  
  

Qualifications

• Bachelor’s Degree in Accounting , Finance, Business, or related field with 1-3 years A/P experience.
• Associates Degree in Accounting , Finance, Business, or related field with 3-5 years A/P experience.
• Knowledge in Quick Books and Accounts Payable module.
• TB Testing – with NCS results
• CPR / First Aid preferred
• Occupational Safety and Health Administration (OSHA) Certification preferred
• Able to operate related equipment, tools, and materials used in the facility
• Commitment to the mission of the NAICA , Inc.
• Proven ability to work collaboratively well with diverse groups
• Proven ability to handle multiple tasks effectively under pressure
• Strong organizational skills, detail-oriented, and efficient
• Must be able to read, speak, write, and understand English for administrative purposes.
• Must pass drug screening to be appointed.
• This position may be subject to a series of investigations before and after appointment.
  
  

Equal Employment Opportunity

NAICA is an equal opportunity employer committed to maintaining a diverse workforce and inclusive work environment. As such, discrimination in any aspect of hiring or employment based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy, childbirth, and related medical conditions), or other applicable legally protected characteristics is strictly prohibited.

Applicants of all backgrounds and experiences are encouraged to apply. NAICA will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable federal, state, and local laws, rules, and regulations. NAICA also offers reasonable accommodations as required by applicable federal, state, and/or local laws. Applicants seeking an accommodation for any part of the application or interview process should contact Human Resources by sending an email to [e-mail] with the Subject “Reasonable Accommodation Request.”

NAICA Offers a Competitive Benefits Package That Includes

• Comprehensive Health, Dental and Vision Benefits for full-time employees
• 403(b) Retirement Savings Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation
• Paid Time-off
• Vol Life Insurance and AD&D
• Term Life and AD&D insurance
• Long Term Disability
• Employee Assistance Program support (EAP)
• Commuter Benefits Program
• Aflac: Short-Term Disability, CA, Accident and Hospital
• Employee Discount Program
  
  

False Statements

Misrepresentation of your experience, skills, or education, or submission of false/fraudulent information or documentation during the application process may result in the rejection of your application or termination of your employment.

At-Will Employment Disclaimer

While we sincerely hope to form a long and mutually beneficial relationship, please note that NAICA is an at-will employer. Under these terms, employment is subject to termination at any time, without notice and with or without cause, at the discretion of the organization.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Non-profit Organizations

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