Accounts Payable Specialist

Phaxis; Lake Hiawatha (NJ); On-site; USD 55,000 - 70,000; Full time

Job summary

A leading company is seeking an Accounts Payable Associate responsible for processing invoices and supporting the Accounts Payable Manager. The role requires strong attention to detail, communication skills, and experience with financial systems like PeopleSoft and SAP.

Benefits

Medical insurance

Vision insurance

Qualifications

• 2+ years of experience in Accounts Payable required.

Responsibilities

• Process and voucher invoices into PeopleSoft and Maximo.
• Manage end-to-end processing of all inbound rail invoices.

Skills

Communication

Attention to Detail

Organizational Skills

Teamwork

Tools

PeopleSoft

Maximo

SAP

Microsoft Excel

Job description

The Accounts Payable Associate is responsible for the accurate and timely entry of invoices and related data into internal financial systems, including PeopleSoft and Maximo. This role supports the Accounts Payable Manager and other team members with day-to-day processing, special projects, and audit-related requests.

Responsibilities:

• Process and voucher invoices into PeopleSoft and Maximo systems.
• Manage end-to-end processing of all inbound rail invoices.
• Utilize SAP for invoice and payment processing.
• Scan and upload documents into Filebridge for record-keeping.
• Retrieve and organize documents from the DataView imaging system.
• Respond to vendor and departmental inquiries via phone and email in a professional and timely manner.
• Review vendor statements, identify open credits, and take appropriate actions.
• Assist with tax and legal audit requests by gathering and providing necessary documentation.
• Distribute incoming mail for the department.
• Support special projects and perform other duties as assigned.
• Maintain organized filing systems for invoices and supporting documents.

Your Skills & Experience:

• 2+ years of experience in Accounts Payable required.
• Excellent interpersonal and communication skills.
• Strong attention to detail and organizational skills.
• Ability to prioritize tasks and manage multiple deadlines effectively.
• Team-oriented with a collaborative mindset.
• Intermediate proficiency in Microsoft Excel.
• Strong working knowledge of PeopleSoft and Maximo.
• Experience using SAP for Accounts Payable processing.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Accounting/Auditing, Analyst, and Finance

• Industries

  Financial Services, Manufacturing, and Industrial Machinery Manufacturing

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Inferred from the description for this job

Medical insurance

Vision insurance

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