Accounts Payable Specialist

Team-Housing-Solutions,-Inc.-2; New Braunfels (TX); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Team Housing Solutions is hiring an Accounts Payable Specialist in a hybrid role supporting the corporate housing segment. You will manage invoicing, coding, and timely payments to suppliers, while maintaining accurate records and portal access.

The role requires 2–4 years of accounting experience, proficiency in accounting software and MS Office, and strong organizational skills to meet monthly deadlines.

Qualifications

• High School Diploma or GED with some college; accounting degree preferred.
• Two to Four years of accounting experience.
• Proficiency in Microsoft Office and accounting software.

Responsibilities

• Receive supplier invoices via email, mail, and Teams and track status.
• Code and post invoices into the accounting system.
• Process payments via check, ACH, portal, or credit card.
• Prepare and mail vendor payments and remittances.
• Complete monthly audits for corporate apartments.
• Resolve invoice discrepancies with internal teams and suppliers.

Skills

Attention to detail

Time management

Communication

Organizational skills

Education

High School Diploma or GED

Some college; accounting courses

Accounting degree preferred

Tools

Accounting software proficiency

Microsoft Office

Job description

About UsAt Team Housing Solutions, we deliver exceptional temporary lodging services to organizations deploying teams across the United States and globally. We build flexible, on-demand housing solutions by partnering with property owners, asset managers, and third-party providers, driving cost efficiency and operational agility for our clients.Our mission is to provide superior temporary lodging experiences through streamlined systems, impeccable service, and a collaborative spirit that values our dedicated team, supply partners, and clients alike.About the RoleThe Accounts Payable Specialist is responsible for receiving invoices for all sectors of the company (excluding hotels), and ensuring payment is processed in a timely manner. The Accounts Payables Specialist will work closely with all THS departments, as well as outside vendors.Key ResponsibilitiesInvoice TrackingReceive supplier invoices via email, mail, and Microsoft teamsTrack invoices status throughout entire payment processCode and post all invoices into accounting systemFile Remittances and accompanied invoices weeklyComplianceEnsure appropriate supplier paperwork is obtained and verified authenticity prior to supplier set up in accounting systemFollow appropriate approval process for all vendor invoices, received prior to processing paymentSubmit all over budget invoices to the associated department leadersSet up and maintain logins for all established supplier portalsComplete monthly audits for all corporate apartmentsProcess PaymentsComplete payment on approved payables via check, ACH, portal or credit cardPrepare and mail vendor checks for corporate apartmentsSet up FedEx Pickup for corporate apartmentsEnsure remittances are provided to suppliers for all processed paymentsSupplier RelationshipMaintain positive working relationships with all suppliersCommunicate with suppliers to clarify and rectify all invoice discrepanciesObtain monthly statements from all qualified suppliersOutcomesCorporate Housing rent roll completed by/on the 1st of the monthCollect and enter all weekly invoices by Thursday at 5pm that same weekAll supplier invoices paid on timeObtain supplier statements by 5th of every month, ensure all invoices notated on statement are entered into accounting system prior to month endPrior month’s invoices entered in by 15th of every monthConduct Utility audits by the 20th of every monthResolve invoice discrepancies within 1 week of discoveryAll 1099’s sent out by January 31stQualificationsHigh School Diploma or GED with some college; accounting degree preferred.Two to Four years’ accounting experienceSkilled in accounting software and cost accountingProficiency in Microsoft OfficeStrong Organizational skillsBenefits:* 401(k)* Dental insurance* Health insurance* Life insurance* Paid time off* Vision insuranceWork Location: Hybrid remote in New Braunfels, TX 78130