Accounts Payable Specialist — Timely Payments & Vendor Relations

Team Housing Solutions, Inc.; New Braunfels (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Team Housing Solutions, Inc. is seeking an Accounts Payable Specialist to manage supplier invoices for corporate housing operations across the United States.

You will ensure invoices are coded accurately and payments are processed promptly, collaborating with multiple departments and external vendors. This role requires attention to detail, proficiency with accounting software and MS Office, and a track record of maintaining timely payables, month-end closing accuracy, and strong vendor

Qualifications

• High School Diploma or GED; some college or accounting degree preferred.
• Two to four years of accounting experience.
• Proficient with accounting software and cost accounting.
• Proficient in Microsoft Office.
• Strong organizational skills.

Responsibilities

• Receive supplier invoices via email, mail, and Teams.
• Track invoice status through payment cycle.
• Code and post invoices into the accounting system.
• File remittances and accompanying invoices weekly.
• Verify supplier paperwork before setup in accounting.
• Follow approval process for vendor invoices.
• Submit over-budget invoices to department leaders.
• Set up and maintain supplier portal logins.
• Process payments via check, ACH, portal or card.
• Mail vendor checks for corporate apartments.
• Arrange FedEx pickup for corporate apartments.
• Provide remittances to suppliers for processed payments.
• Maintain positive supplier relationships.
• Clarify invoice discrepancies with suppliers.
• Obtain monthly statements from qualified suppliers.
• Ensure rent roll is complete by the 1st of each month.
• Collect weekly invoices by Thursday 5pm.
• Pay all supplier invoices on time.
• Enter invoices on statements by the 5th monthly.
• Enter prior month invoices by the 15th.
• Conduct utility audits by the 20th of every month.
• Resolve discrepancies within 1 week of discovery.
• All 1099s sent out by January 31st.

Skills

Accounting experience

Microsoft Office

Organizational skills

Cost accounting

Education

High School Diploma or GED

Accounting degree preferred

Tools

Accounting software

Job description

Team Housing Solutions, Inc. is seeking an Accounts Payable Specialist to manage supplier invoices for corporate housing operations across the United States.

You will ensure invoices are coded accurately and payments are processed promptly, collaborating with multiple departments and external vendors. This role requires attention to detail, proficiency with accounting software and MS Office, and a track record of maintaining timely payables, month-end closing accuracy, and strong vendor