Accounts Payable Specialist

Cws-Corporate-Housing; Round Rock (TX); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Health Savings Account

401(k)

Life Insurance

Employee Assistance Program

Short-Term Disability

Long-Term Disability

Birthday holiday

Fitness reimbursement

Job summary

CWS Corporate Housing is hiring an Accounts Payable Specialist in Round Rock, TX to manage rent/invoice processing, payments, and recordkeeping. This full-time clerical role requires 1 year of accounting and customer service experience, with proficiency in Microsoft Office.

Candidates should be able to meet tight deadlines while ensuring accurate vendor payments. The position reports to the AP/AR Manager and offers paid holidays, benefits, and a supportive work environment.

Qualifications

• Minimum 1 year of customer service experience required and a minimum of 1 year of accounting experience required.
• Computer proficiency in Microsoft Office Suite applications (Outlook, Word, Excel, PowerPoint) and smartphone technology.

Responsibilities

• Process daily invoices related to corporate apartment rent, water, electricity, etc., and reconcile property ledgers and final account statements.
• Process daily online and ACH payments to properties to meet deadlines; maintain the filing system (paper and electronic).
• Match checks to invoices and mail daily; provide receipts to markets/managers as requested.
• Monitor past due balances to avoid service interruptions and prevent balances from going to collections.
• Support the VP of Finance and Accounting and the accounting team as needed; serve as back-up for checks/electronic transfers.
• Request W-9s from new vendors and ensure recordkeeping compliance; maintain electronic and paper records.
• Maintain COI and supplier files; scan and upload invoices; review for accuracy before payment.

Skills

Customer service

Accounting

Microsoft Office

Education

High School degree or GED

Tools

Microsoft Excel

Outlook

Word

PowerPoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Payable Specialist

Full Time Clerical Corporate Office, Round Rock, TX, US

9 days ago Requisition ID: 1261

Salary Range: $25.00 To $30.00 Hourly

Temporary Living.

Lasting Impressions.

A corporate apartment is rented to an individual or company for a short-term length of time. Corporate apartments are utilized for various reasons, including relocation, temporary job assignments, individuals in between homes or that have been displaced from their homes due to natural disasters.

Part of our vision to create an extraordinary experience and fulfilling the interim housing needs of our clients in Personalized, Innovative, and Dedicated way.

Why Work for CWS Corporate Housing?

CWS Corporate Housing offers comprehensive benefits (medical, dental, health savings account, 401(k), life insurance, Employee Assistance Program, Short-Term and Long-Term Disability), professional development, and a supportive environment. Paid holidays with your birthday as a holiday, fitness reimbursement, and so much more. Our unique BRIDGE program is designed to recognize volunteerism and encourage growth, leadership, creativity, and community involvement amongst our teams and to give back.

Job: Accounts Payable Specialist

FLSA Status : Hourly; Non-Exempt

Reports to: AP/AR Manager

Positions(s) Supervised: None

Responsibilities :

To process all invoices related to corporate apartment rent, water, electricity, etc. that are paid to properties, reconciles and reviews property ledgers and property final account statements (FAS). Processes daily online and ACH payments to properties to meet strict deadlines. Additionally, the position maintains the paper and electronic filing storage system.

• Process daily mail by opening, sorting, scanning and entering into system for assigned vendors
• Matching checks to invoices for accuracy for assigned vendors and mailing daily
• Provide market requested receipts to market, area managers, or any other applicable member of the company
• Monitor past due and outstanding balances to avoid service interruption and ensure all errors are identified before payment to prevent outstanding balances going into collections
• Support the VP of Finance and Accounting and the accounting team, as needed
• Serve as back-up to process checks and electronic transfers, as necessary
• Request all W-9’s from new vendors and file for recordkeeping compliance
• Oversee the organization, accuracy and timely storage of all electronic recordkeeping and paper filing system
• Maintain supply partner files (i.e. Certificate of Insurance (COI))
• Scan, enter and upload all invoices received into the electronic filing system
• Review and verify invoices and check requests to ensure that all payments are accurate and correct
• Sort, code, and match invoices and checks
• Assist with data-entry and research all invoices such as overpayments and underpayments
• Process checks and electronic payments once invoice is ready for payment
• Prepare, mail processed checks, and perform check runs
• Ensure that all invoices received in the current accounting period have been processed before the pre-assigned accounts payable cut-off deadline.
• Maintain customer happiness, respond to customer service issues with a sense of urgency and priority, and provide follow-up to prevent similar issues from arising
• Maintain relationships with internal and external contacts
• Encourage supply chain partners/vendors to make over-the-phone payments whenever possible to prevent disconnections and avoid interruptions in services

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of this position, other duties and responsibilities may apply or change at any time with or without notice.

Education/Certification: High School degree or GED. Minimum of 1 year of customer service experience required and a minimum of 1 year of accounting experience required.

Experience Preferred: Computer proficiency, particularly in Microsoft Office Suite applications such as Outlook, Word, Excel, PowerPoint, and smart phone technology.

Requirements: Ability to pass background, drug and driving record check annually, as per company policy and guidelines. Must maintain a valid and unexpired driver’s license that meets company driving standards and maintain current automobile insurance and registration.

CWS Corporate Housing is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Hours Worked: Monday-Friday: 8:30am-5:30pm

Monday - Friday
8:30am - 5:30pm
40 hours weekly