Accounts Payable Specialist

FocusKPI, Inc.; Mountain View (CA); Hybrid; USD 41,000 - 54,000; Full time

Job summary

FocusKPI, Inc. seeks an Accounts Payable Specialist to join a high-tech SaaS client in Mountain View, onsite. The role emphasizes accurate data entry, timely vendor invoicing, and employee expense reimbursements while delivering customer-focused service.

The ideal candidate has 2+ years in AP, a bachelor's degree, and experience with invoice coding and payment discrepancy resolution. Certification such as CAPA/CAPP is a plus.

Qualifications

• 2+ years of Accounts Payable experience
• Bachelor's degree or college degree required
• Experience with Accounts Payable Processing and Expense Reimbursement Processing
• Vendor management experience
• Invoice coding experience
• Experience with payment discrepancy resolution
• Certifications such as CAPA or CAPP optional by employers

Responsibilities

• Daily review all invoices for appropriate documentation and approval prior to payment.
• Code invoices to accounts and cost centers by analyzing invoice/expense reports.
• Serves as point of contact for assigned business units.
• Appropriately handles urgent/last minute payment requests in a professional and timely manner.
• Works with vendors to resolve payment and invoice discrepancies.
• Monitors discount opportunities, verifies Tax ID numbers, resolves payment discrepancies, and obtains ACH instructions for vendor payments.
• Receives, verifies, and audits expense reports to ensure Associates are in compliance with corporate travel policy.
• Actively participates in key team-wide or department-wide initiatives to improve overall performance and support strategic initiatives.
• Send out check Payments
• Match ACH pay cycles
• Process Expense Reimbursements
• Vendors management
• Vendor Audit Reporting

Skills

Accounts Payable

Vendor Management

Invoice Coding

Expense Reimbursements

Payment Discrepancy Resolution

Education

Bachelor's degree

Job description

FocusKPI is seeking an AccountsPayable Specialist to join one of our clients, a high-tech SaaS company.

The Accounts Payable Representative is a customer service-oriented accounting position that serves as the point of contact for assigned business accounts. They are responsible for processing various types of accounts payable transactions, including data entry for vendor invoices and employee expense reimbursements. This position also responds to vendor inquiries and interacts with internal and external customers in response to inquiries or report requests.

Work Location

Mountain View, CA (Onsite role, 5 days/week)

Duration

6-month contract with a possibility of extension depending on your performance

Pay Range

$30 - 39/hr

Responsibilities

• Daily review all invoices for appropriate documentation and approval prior to payment.
• Code invoices to accounts and cost centers by analyzing invoice/expense reports.
• Serves as point of contact for assigned business units.
• Appropriately handles urgent/last minute payment requests in a professional and timely manner.
• Works with vendors to resolve payment and invoice discrepancies.
• Monitors discount opportunities, verifies Tax ID numbers, resolves payment discrepancies, ensures credit is received for outstanding credit, and obtains ACH instructions for vendor payments.
• Receives, verifies, and audits expense reports to ensure Associates are in compliance with corporate travel policy.
• Actively participates in key team-wide or department-wide initiatives to improve overall performance and support strategic initiatives
• Send out check Payments
• Match ACH pay cycles
• Process Expense Reimbursements
• Vendors management
• Vendor Audit Reporting

Qualifications

• Minimum of 2+ years of Accounts Payable experience with 5+ years of overall work and volunteer experience.
• Education: Bachelor's degree/ College degree
• Experience with Accounts Payable Processing and Expense Reimbursement Processing.
• Experience in vendor management.
• Experience with invoice coding.
• Experience with payment discrepancy resolution.
• Certifications: Optional certifications such as CAPA (Certified Accounts Payable Associate) and CAPP (Certified Accounts Payable Professional) may be required by employers

Thank you! FocusKPI Hiring Team

Founded in 2010, FocusKPI, Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practice and methodologies. FocusKPI is a US company headquartered in Silicon Valley, California, with an East Coast office in Boston, Massachusetts.