Accounts Payable Specialist

Beacon Hill; Morgantown (PA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Leave programs

Job summary

Beacon Hill seeks an Accounts Payable Specialist to manage timely vendor invoice processing, payments, and reconciliations. You will ensure policy compliance, maintain strong vendor relationships, and support month-end close and 1099 reporting.

The role requires 2+ years AP experience, ERP proficiency, and strong analytical and communication skills. A detail-oriented, organized individual will thrive in our fast-paced environment.

Qualifications

• 2+ years of Accounts Payable experience.
• Experience with ERP systems (SAP, Oracle, NetSuite, Workday) or similar.
• Strong proficiency in Microsoft Excel and Office Suite.
• Knowledge of general accounting principles and AP best practices.
• Excellent organizational, analytical, and problem-solving skills.
• Effective verbal and written communication skills.

Responsibilities

• Process high-volume vendor invoices with proper coding and approvals.
• Perform two-way and three-way invoice matching against POs and receiving docs.
• Review invoices for accuracy and resolve discrepancies with vendors and internal teams.
• Prepare and process weekly check runs, ACH, wire transfers, and other payment methods.
• Maintain vendor records including W-9s, terms, and banking details.
• Reconcile vendor statements and monitor AP aging.

Skills

Attention to detail

Organizational skills

Analytical thinking

Communication skills

Education

Associate's or Bachelor's degree in Accounting/Finance

Tools

SAP

Oracle

NetSuite

Workday

Job description

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payments, and account reconciliations. This role ensures compliance with company policies and accounting procedures while maintaining strong relationships with vendors and internal stakeholders. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Process high-volume vendor invoices, ensuring proper coding, approvals, and supporting documentation.
• Perform two-way and three-way invoice matching against purchase orders and receiving documentation.
• Review invoices for accuracy and resolve discrepancies with vendors and internal departments.
• Prepare and process weekly check runs, ACH payments, wire transfers, and other payment methods.
• Maintain vendor records, including W-9s, payment terms, and banking information.
• Reconcile vendor statements and investigate outstanding balances.
• Assist with month-end close activities, including accruals and AP account reconciliations.
• Support annual 1099 preparation and reporting requirements.
• Respond to vendor inquiries regarding payment status and account discrepancies.
• Monitor AP aging reports and ensure timely payment of obligations.
• Maintain organized electronic and physical records of invoices and payment documentation.
• Identify opportunities for process improvements and increased efficiency.
• Assist with audits and provide supporting documentation as needed.
• Perform additional accounting and administrative duties as assigned.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• 2+ years of Accounts Payable experience.
• Experience working with ERP systems such as SAP, Oracle, NetSuite, Workday, or similar.
• Strong proficiency in Microsoft Excel and Microsoft Office Suite.
• Knowledge of general accounting principles and AP best practices.
• Excellent organizational, analytical, and problem-solving skills.
• Strong attention to detail and accuracy.
• Effective verbal and written communication skills.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• medical
• dental
• vision
• federal and state leave programs as required by applicable agency regulations to those that meet eligibility

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future