Accounts Payable Specialist

Swipejobs; Mission Viejo (CA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health, Dental, Vision insurnace

401k options

Work with a great team!

Job summary

Swipejobs in Mission Viejo, CA is seeking an organized Accounts Payable Specialist to act as the first contact for AP inquiries and ensure accurate processing.

You will respond to routine and complex inquiries, stay current on policy changes, and support AP improvements while handling confidential information with discretion.

This full-time contract role offers onsite work with standard business hours and benefits including health, dental, vision, and 401k options.

Qualifications

• One to two years experience in customer support, preferably in Finance.
• ERP system experience preferred.
• Moderate Microsoft Excel proficiency.
• High accuracy, attention to detail and confidentiality.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Ability to learn and adapt quickly.
• Ability to work independently or as part of a team.
• Willingness to work any shift and overtime as needed.
• Clean credit history as reported by credit check.

Responsibilities

• Act as first point of contact for Accounts Payable inquiries.
• Respond to routine and complex inquiries from internal and external partners.
• Stay current on policy changes and respond consistently.
• Recommend updates to policies and procedures.
• Build partnerships with business partners to ensure timely AP processing.
• Maintain data integrity and confidentiality.
• Support AP process improvement initiatives.
• Develop and maintain AP process documentation.
• Process AP payment proposals for all payment types per procedures.
• Use Procure-to-Pay modules (e.g., VIM, ERS, SNC, SAP FI, Concur).
• Distribute AP checks per procedures and timeframes.
• Maintain AP records/files securely.

Skills

Customer support

Excel proficiency

Attention to detail

Confidentiality

Verbal and written communication

Time management

Tools

SAP FI

Concur

VIM

ERS

Job description

Job Description

Are you a highly organized and detail-oriented Accounts Payable Specialist located near Mission Viejo, CA?

Details

• $20 - $25 per hour pay rate
• Full Time
• Contract
• Onsite in Mission Viejo CA
• Normal Business Hours

What's in it for you?

• Health, Dental, Vision insurnace offered
• 401k options
• Work with a great team!

Only considering candidates with the following

• One to two years experience working in a customer support role, preferably within the Finance organization
• ERP system experience preferred
• Moderate proficiency in Microsoft Office, particularly Excel
• High degree of accuracy, attention to detail and confidentiality
• Excellent verbal communication and listening skills
• Effective written communication skills including business writing, grammar, punctuation in order to correspond with a wide variety of internal and external customers
• Strong organizational and time management skills and ability to prioritize work and manage competing priorities in an environment with frequent interruptions
• Demonstrated ability to learn, support change management and assimilate new information quickly
• Ability to work independently or as a team member
• Ability to work any shift and overtime as needed
• Clean credit history as reported by credit report

Responsibilities

• Act as first point of contact in addressing inquiries related to Accounts Payable
• Respond to routine and complex inquiries from internal and external business partners; effectively position messages in a manner that is supportive of divisional and corporate strategies as necessary to ensure appropriate resolutions
• Utilize in-depth knowledge of policies, procedures, telephone and writing techniques. Remain current on all changes to policies and procedures to accurately and consistently respond to inquiries.
• Recommend and/or action updates to current policies and procedures
• Establish effective partnerships and working relationships with relevant business partners of all position levels to ensure timely and accurate AP processing
• Comply with and maintain data integrity of confidential information, security policies and procedures
• Support various Accounts Payable process improvement initiatives and proactively identify new opportunities that could have company-wide impacts
• Assist with developing and maintaining Accounts Payable process documentation
• Process Accounts Payable payment proposals for all payment types in accordance with department procedures and cash management guidelines
• Utilize various Procure-to-Pay system modules (e.g. VIM, ERS, SNC, SAP FI, Concur) and process expertise to provide exemplary levels of customer support, training and troubleshooting
• Distribute Accounts Payable checks in accordance with department procedures, controls and time frames
• Maintain Accounts Payable records/files to ensure accurate record keeping, security and confidentiality of files