Accounts Payable Specialist

XL Construction; Milpitas (CA); Hybrid; USD 61,200 - 72,675; Full time

Benefits offered by this job

Medical insurance

401(k) plan

Paid time off

Career development

Job summary

XL Construction seeks a detail-oriented Accounts Payable Specialist to support its financial operations. The role involves processing 1,000 to 1,200 invoices monthly, managing vendor accounts, and ensuring accurate transactions.

Ideal candidates have a minimum of 2 years' experience in accounts payable, preferably in construction. The position offers a hybrid work model, competitive salary, and a comprehensive benefits package focused on employee well-being and career development.

Qualifications

• Minimum 2 years of accounts payable experience required.
• Experience in the construction industry is a plus.
• Strong attention to detail and a proactive mindset.

Responsibilities

• Accurately process a high volume of invoices.
• Process weekly check runs and employee expense reports.
• Reconcile outstanding or past-due vendor accounts.

Skills

Attention to detail

Problem-solving

Time management

Microsoft Office

Organizational skills

Tools

Viewpoint Vista

Job description

Reports to: Accounts Payable Manager

Location: "Hybrid - Based in California"

Description

Position at XL Industries Inc

Reports to: Accounts Payable Manager

Location: "Hybrid - Based in California"

SUMMARY

XL Construction is seeking a detail-oriented and proactive Accounts Payable Specialist to support the day-to-day financial operations of a fast-paced, high-performing accounting team. This role is responsible for processing a high volume of vendor invoices, managing weekly check runs, reconciling vendor accounts, and ensuring timely and accurate financial transactions. The ideal candidate is a self-starter who thrives in a collaborative, deadline-driven environment and is committed to maintaining accuracy and accountability in all aspects of the AP process.

Key Responsibilities

• Accurately process a high volume of invoices - approximately 1,000 to 1,200 per month
• Process weekly check runs, employee expense reports, and check requests
• Record and track preliminary notices received from subcontractors and lower-tier suppliers
• Review vendor statements and reconcile outstanding or past-due accounts
• Process and file annual 1099s in accordance with IRS requirements
• Support various accounting projects and initiatives as assigned

Knowledge, Skills, And Abilities

• Minimum 2 years of accounts payable experience required
• Experience in the construction industry is a plus
• Experience with Viewpoint Vista preferred but not required
• Strong attention to detail and a proactive, problem-solving mindset
• Ability to prioritize tasks and manage time in a fast-paced, deadline-driven environment
• Proficient in Microsoft Office (Outlook, Word, Excel)
• Strong organizational skills, professional demeanor, and a collaborative, team-oriented mindset

COMPENSATION & BENEFITS

In accordance with California's pay transparency requirements, the base salary range for this position is $61,200 - $72,675 annually, depending on experience and qualifications. Total compensation may also include performance-based bonuses.

XL Construction Offers a Comprehensive Benefits Package, Including

• Medical, dental, and vision insurance
• 401(k) plan with company match
• Paid time off, holidays, and parental leave
• Career development and training opportunities
• A collaborative, high-performance culture rooted in purpose and integrity