Accounts Payable Specialist

Professional Search Group; Carlsbad (CA); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and company holidays

401(k) with company match

Opportunity for growth within the accounting team

Job summary

A leading staffing agency is looking for an Accounts Payable Specialist to manage the full-cycle accounts payable process. The role involves processing vendor invoices, preparing payments, and maintaining vendor relationships. Candidates should have at least 2 years of accounts payable experience, strong organizational skills, and proficiency in ERP systems. This position offers competitive salary and benefits, including health insurance and a 401(k) plan.

Qualifications

• 2+ years of accounts payable or related accounting experience.
• Experience with ERP systems preferred.
• Ability to prioritize tasks and meet deadlines.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel and Microsoft Office.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong communication and problem-solving skills.

Responsibilities

• Process high-volume vendor invoices accurately.
• Prepare weekly check runs, ACH, and wire payments.
• Maintain vendor records and assist with new vendor setup.
• Reconcile vendor statements and resolve discrepancies.
• Communicate with vendors and internal departments regarding payment status and invoice issues.
• Assist with month-end close including AP accruals and reporting.
• Ensure compliance with company policies and accounting procedures.
• Support audits by providing requested documentation.

Skills

Accounts payable experience

Attention to detail

Organizational skills

Microsoft Excel proficiency

Problem-solving skills

Education

Associate's or Bachelor's degree in Accounting or Finance

Tools

ERP systems (NetSuite, Sage, QuickBooks)

Microsoft Office

QuickBooks

Job description

Professional Search Group (PSG) is seeking a detail-oriented and reliable Accounts Payable Specialist to join our clients growing accounting team. This role will be responsible for managing the full-cycle accounts payable process, ensuring invoices are processed accurately and timely while maintaining strong vendor relationships. The ideal candidate is organized, proactive, and comfortable working in a fast-paced environment.

Key Responsibilities

• Process high-volume vendor invoices accurately and in a timely manner
• Prepare and process weekly check runs, ACH, and wire payments
• Maintain vendor records and assist with new vendor setup
• Reconcile vendor statements and resolve discrepancies
• Communicate with vendors and internal departments regarding payment status and invoice issues
• Assist with month-end close including AP accruals and reporting
• Ensure compliance with company policies and accounting procedures
• Support audits by providing requested documentation

Qualifications

• 2+ years of accounts payable or related accounting experience
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
• Experience with ERP systems (NetSuite, Sage, QuickBooks, or similar)
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Excel and Microsoft Office
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Strong communication and problem-solving skills

Preferred Qualifications

• Experience with high-volume invoice processing
• Knowledge of 1099 reporting and vendor compliance
• Experience working with multi-entity organizations
• Competitive salary based on experience
• Health, dental, and vision insurance
• Paid time off and company holidays
• 401(k) with company match
• Opportunity for growth within the accounting team